Registri

Journal entries are recorded in different journals to maintain an organized record of a company’s financial transactions. Odoo uses six different types of journals to organize accounting records:

Nota

It is possible to have multiple journals of the same type, such as two separate bank journals, each for a unique bank account, or two separate sales journals to track B2B versus B2C income.

Configurazione

Each card on the Accounting Dashboard represents a journal. To edit the configuration of a journal, click the (vertical ellipsis) on the journal card, then click Configuration. Alternatively, go to Accounting ‣ Configuration ‣ Journals to select and edit an existing journal or to create a new one.

While different journal types have slightly different fields to configure, some fields are consistent across all the journal types:

  • Short Code: Each journal must have a unique code (from 1 to 5 characters long). The short code is used as the prefix for all journal entries belonging to this journal.

  • Currency: If desired, set the currency of this journal. For bank and cash journals, this is the currency of the journal’s transactions. This field is only visible when multiple currencies are enabled.

The Advanced Settings tab contains more technical options:

  • Allowed accounts: Limit which accounts are available when recording journal entries in this journal. Leave this field blank to allow all accounts.

  • Email Alias: Set an email address to create journal entries by digitizing PDFs sent to this address. This is most commonly used to create customer invoices and vendor bills.

  • Secure Posted Entries with Hash: Restrict the alterability of this journal’s entries to comply with tax authorities in certain countries.

Avvertimento

The Secure Posted Entries with Hash option cannot be removed from a journal once the journal has a posted journal entry.

Nota

  • Bank and cash journals do not have the Secure Posted Entries with Hash or Email Alias fields.

  • If an alias domain has not yet been configured, a link to Configure Alias Domain is displayed instead of the Email Alias field.

Bank, cash, and credit card journals

Bank, cash, and credit card journals share the following features:

  • Suspense Account: Transazioni on this journal are posted on this account until they are reconciled, at which point this account is replaced with the account the transaction was reconciled against. At any moment, the suspense account’s balance in the general ledger shows the balance of transactions that have not yet been reconciled.

    Nota

    When a bank transaction is reconciled, the journal entry is modified to replace the bank suspense account with the account of the journal item it is reconciled with. This account is usually either:

  • Dedicated Payment Sequence: Tick this field to use separate sequences for payments and transactions posted on this journal.

    Nota

    If the Dedicated Payment Sequence field is ticked, payments that use an outstanding account will have references that add P before the journal’s short code. Otherwise, the references will begin with PAY.

The Incoming Payments and Outgoing Payments tabs contain the payment methods of this journal. Different payment methods are available depending on the journal type. If desired, set outstanding accounts on the payment methods.

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Conti in sospeso

By default, payments in Odoo do not create journal entries, but they can be configured to create journal entries by using outstanding accounts on bank and cash journals.

  • Un conto ricevute in sospeso è il conto in cui vengono registrati i pagamenti in entrata fino a quando non vengono collegati alle transazioni bancarie in entrata.

  • Un conto ricevute in sospeso è il conto in cui vengono registrati i pagamenti in uscita fino a quando non vengono collegati alle transazioni bancarie in uscita.

Di solito, questi conti sono di tipo Attività correnti e Passività correnti.

I pagamenti registrati in Odoo vengono registrati nei conti ricevute in sospeso o conti aperti finché non vengono riconciliati. In qualsiasi momento, il saldo del conto delle ricevute in sospeso nel libro mastro mostra il saldo dei pagamenti in entrata registrati che non sono ancora stati riconciliati, mentre il saldo del conto dei pagamenti in sospeso nel libro mastro mostra il saldo dei pagamenti in uscita registrati che non sono ancora stati riconciliati.

Configurazione

To configure outstanding accounts, go to Accounting ‣ Configuration ‣ Journals and select or create a bank or cash journal. In the Incoming Payments and Outgoing Payments tabs, set Outstanding Receipts accounts and Outstanding Payments accounts for each payment method that you want to create journal entries.

Nota

  • Se il conto principale del registro viene aggiunto come conto per le ricevute in sospeso o per i pagamenti in sospeso, quando viene registrato un pagamento, lo stato della fattura viene impostato direttamente su Pagato.

  • Se il conto delle ricevute in sospeso o dei pagamenti in sospeso per un metodo di pagamento non viene riempito, la registrazione di un pagamento con quel metodo specifico non creerà alcuna voce nel registro.

Banca

Bank journals are used to record journal entries related to bank transactions and incoming and outgoing payments. The following fields are specific to bank journals:

  • Bank Account: This Bank and Cash type account is the default account for this bank journal.

  • Account Number: The bank account’s number is used when registering payments and is required for generating outgoing payment files, such as SEPA or NACHA. To edit the bank account details, click on the (Internal link) button next to the Account Number and update the account information accordingly.

  • Bank: The bank name is used when registering payments and is required for generating outgoing payment files. To edit the bank account details, click on the (Internal link) button next to the Bank name and update the account information accordingly.

  • Bank Feeds: Define the method of creating bank transactions, whether Manual or via Online Synchronization.

  • Split Transactions: Split collective payments for CODA files.

Multiple payment methods are available for bank journals, as are configurations for generating outgoing payment files, such as SEPA or NACHA.

Cassa

Cash journals are used to record journal entries related to cash transactions. The following fields are specific to cash journals:

  • Cash Account: This Bank and Cash type account is the default account for this cash journal.

  • Profit Account: This Income or Other Income type account is used to register a profit when the ending balance of a cash register is greater than expected.

  • Loss Account: This Expenses type account is used to register a loss when the ending balance of a cash register is less than expected.

Only manual payment methods are available for cash journals.

Credit card

Credit card journals are used to record journal entries related to credit cards. The following fields are specific to credit card journals:

  • Journal Account: This Credit Card type account is the default account for this credit card journal.

  • Bank Feeds: Define the method of creating credit card transactions, whether manual or via Online Synchronization.

Only manual payment methods are available for credit card journals.

Sales, purchase, and miscellaneous journals

Vendite

Sales journals, also known as income journals, are used to record journal entries related to customer invoices. The following fields are specific to customer invoice journals:

  • Default Income Account: Invoices in this journal use this Income or Other Income type account unless overwritten by another income account set on the product category, product, or invoice line itself.

  • Dedicated Credit Note Sequence: Check this box to use a separate sequence for the reference of credit notes that increments separately from the main invoice sequence and adds an R to the reference before the journal’s short code.

  • Dedicated Debit Note Sequence: Check this box to use a separate sequence for the reference of credit notes that increments separately from the main invoice sequence and adds a D before the journal’s short code.

Sales journals have additional fields in the Advanced Settings tab that allow you to set the default communication format that will appear on customer invoices so that the customer can refer to that particular invoice when making a payment:

  • Communication Type: Choose if the format of the payment reference communicated to the customer should be based on the invoice number or the customer’s number.

  • Communication Standard: Choose the format of the payment reference itself that is communicated to the customer.

Purchase

Purchase journals are used to record journal entries related to vendor bills. The following fields are specific to purchase journals:

  • Default Expense Account: Vendor bills in this journal use this Expense type account unless overwritten by another expense account set on the product category, product, or expense.

  • Private Part Account: Select the account to be used to register the private part of mixed expenses.

  • Dedicated Credit Note Sequence: Check this box to use a separate sequence for the reference of credit notes that increments separately from the main vendor bill sequence and adds an R to the reference before the journal’s short code.

  • Dedicated Debit Note Sequence: Check this box to use a separate sequence for the reference of credit notes that increments separately from the main invoice sequence and adds a D before the journal’s short code.

Miscellaneous

Miscellaneous journals are used to record journal entries that are not related to any of the other journal types such as tax closing journal entries.

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