Budgets¶
Analytic budgets track specific activities and projects using analytic accounts, helping businesses make informed decisions about specific departments, projects, or other groups of transactions. In contrast, financial budgets are tied to the general ledger accounts that appear on the profit and loss and focus on the company’s overall economic position.
Kostenstellenbudget¶
Analytic budgets allow for allocating and tracking income and expenses in detail, breaking down costs and revenues by specific projects, departments, or groups of transactions. Analytic budgets can be applied across various departments or projects to measure profitability and performance. Odoo manages analytic budgets using analytic accounting.
To activate the option for creating analytic budgets, go to , and enable Budget Management in the Analytics section.
Set an analytic budget¶
To create a new budget, go to and click New. Make sure the following fields are appropriately completed: Budget Name, Period, and Budget Type.
Click Add a line in the Budget Lines tab to structure the budget with the analytic plans and accounts previously created. While the analytic plans correspond to the column names, select the analytic accounts to define the budget lines and set the amounts for each in the Budgeted column. Once all the budget lines are settled, click Open. If changes need to be made once the budget’s status is Open, there are two options:
Reset to Draft: To overwrite the data, then reopen the budget.
Revise: A new budget will be created. Once it is Open, a Rev reference is added to the Budget Name. The original budget is then Revised.
Check an analytic budget¶
Once the budget is Open, two additional columns are available: Committed and Achieved. These columns‘ amounts are automatically calculated based on the related analytic distribution of journal items. When the analytic distribution of a journal item within the budget’s period is updated, the budget’s columns for the analytic account(s) selected in the distribution are automatically updated. The Achieved amount reflects the current result according to the items of confirmed journal entries for the associated analytic account. In contrast, the Committed amount displays the full value of the Achieved amount, plus any confirmed sales or purchase orders that have not yet been invoiced or billed.
Bemerkung
When a line in a request for quotation or purchase order includes an analytic distribution, a Budget smart button appears, providing a link to the budget report for more details.
For Open budgets, if a request for quotation or a purchase order is created using the associated analytic distribution and exceeds the allocated budget amount, the corresponding purchase order line is highlighted in red.
To reveal the Theoretical amount or percentage, use the (adjust settings) icon in the Budget Lines‘ header. The Theoretical amount represents the amount of money that could theoretically have been spent or should have been received based on the current date relative to the start/end dates. Click Details to open a filtered view of the budget report related to that specific budget line.
Bemerkung
Deleting a budget is only allowed in the Draft and Cancelled stages.
To view the budget lines of one or multiple budgets directly from the Budgets list view, select the budget(s) and click Budget Lines.
Generate periodic budgets¶
To create periodic budgets (monthly, quarterly, and yearly) for the selected Analytic Plans, click Generate. A new budget is created for each Period between the start and end dates:
If a single analytic plan is selected, each budget includes a line for each account in that analytic plan.
If multiple analytic plans are selected, each budget includes a line for each account/analytic plan combination.
To generate periodic budgets, follow these steps:
In the Budgets list view, click Generate.
In the Generate Budget window, set the dates and select the Period and the Analytic Plans.
Click Split to create the periodic budgets.
Click Budgets in the top-left corner to return to the Budgets list view.
Klicken Sie nacheinander auf die verschiedenen periodischen Budgets mit dem Status Entwurf, um sie zu öffnen, und legen Sie die Beträge in der Spalte Budgetiert für jedes Kostenstellenkonto fest, das mit den ausgewählten Kostenstellenplänen verknüpft ist.
Klicken Sie für jedes periodische Budget auf Öffnen.
Berichtswesen¶
Um verschiedene Berichtsaktionen durchzuführen, gehen Sie zu , dann:
Verfolgen, analysieren und vergleichen Sie Budgetdaten.
Filtern und gruppieren Sie Daten mithilfe des Symbols (plus-square) oder (minus-square).
Sehen Sie sich den Bericht genauer an, um weitere Details zu den tatsächlichen Beträgen und Transaktionen zu erhalten.
Exportieren Sie die Daten für weitere Analysen und Berichtsanforderungen.
Finanzielle Budgets¶
Finanzbudgets sind um spezifische Einnahmen- und Ausgabenkonten und Transaktionen für offizielle Finanzberichte und Komformitätszwecke herum strukturiert.
Bemerkung
Finanzielle Budgets sind im Bericht zur Gewinn- und Verlustrechnung verfügbar.
Ein finanzielles Budget festlegen¶
Um ein neues finanzielles Budget zu erstellen, befolgen Sie folgende Schritte:
Gehen Sie zu , um die Gewinn- und Verlustrechnung zu öffnen.
Klicken Sie auf die Schaltfläche (Kalender), um den Datenauswähler zu verwenden und einen Zeitraum auszuwählen.
Klicken Sie auf die Schaltfläche Budget und benennen Sie das Budget. Eine neue Spalte mit dem Namen des Budgets wird neben der Spalte Saldo angezeigt.
Weisen Sie jedem Kostenstellenkonto Beträge zu.
A new % column will appear to the right of the new budget column, indicating the current status.
Different financial budgets can be created using these steps for comparison purposes.
Bemerkung
The date selector enables the division of periods and navigation between periods, automatically updating the amounts accordingly.