Invoice Time Spent on Tickets (Prepaid Support Services)

Have the option to work with prepaid support services, meaning that a sales order and a corresponding invoice are issued and, once the service is done, you can deduct the time spent. Odoo allows it to happen because the applications are fully integrated, resulting in faster responses to your customer needs.

Set up

Step 1: Set up a helpdesk team

Go to Helpdesk ‣ Configuration ‣ Helpdesk Teams, create or edit an existing team, and enable Timesheet on Ticket and Time Reinvoicing.
Select or create a project under Timesheet on Ticket. The selected/created is the one at which employees timesheet on by default. However, it can be ultimately modified on each ticket.
View of a helpdesk team settings page emphasizing the timesheet on ticket and time reinvoicing features in Odoo Helpdesk

Step 2: Set up a service

Go to Sales ‣ Configuration ‣ Settings and enable Units of Measure to optionally be able to choose hours (for example) as the unit of measure of your service.
Then, go to Sales ‣ Products ‣ Products, create or edit an existing one, and set its Product Type as Service.
View of a product's form emphasizing the product type and unit of measure fields in Odoo Sales

Now, select the invoicing management you would like to have under the Sales tab. We recommend the following configuration:

View of a product form and the invoicing options under the tab sales in Odoo Sales

This configuration ensures that the customer is invoiced by the number of hours predicted in the sales order, meaning that less or extra hours recorded are not taken into account. It also ensures that every time a sales order is confirmed, a new task is created under the right project, automating the process.

Astuce

We recommend setting up a specific project, as it was done for this flow example. The important thing to remember is that the sales order item needs to be set on the corresponding project or task, in order to reinvoice the time spent on a ticket.

Prevision an invoice and record time

Step 1: Place an order

Go to Sales ‣ Orders ‣ Orders and create one for the helpdesk service product you have previously set up, with the customer who needs the ticket to be opened. Set the number of hours needed to assist the customer and Confirm the order.

View of a sales order emphasizing the order lines in Odoo Sales

Step 2: Invoice the customer

In Sales, select the respective sales order to Create Invoice.

View of a sales order emphasizing the create invoice button in Odoo Sales

Step 4: Record the time spent

Still on the respective helpdesk ticket, record the hours performed under the Timesheets tab.

View of a helpdesk ticket emphasizing the timesheets tab in Odoo Helpdesk

Note that the hours recorded on the ticket form are shown on the Delivered column in the sales order.

View of a sales order emphasizing the delivered column in Odoo Sales

Astuce

Hours recorded on the ticket are automatically shown in Timesheets and on the dedicated task.