Erbjuda jobbpositioner

After an applicant has successfully passed the various interview stages, the recruitment team is ready to send an offer for employment. The first step when offering a job position is to send the applicant a contract.

Se även

Se dokumentationen recruitment för mer information om de olika stegen i rekryteringsprocessen.

Förslag till avtal

När ett erbjudande är klart att skickas öppnar du först den sökandes kort genom att navigera till Recruitment app och klicka på önskat kort för befattningen.

Från den resulterande Job Positions Kanban-vyn kan motsvarande sökandekort dras och släppas till Contract Proposal-steget. Du kan också klicka på önskad sökandes kort och klicka på steget Contract Proposal, som finns i statusfältet längst upp till höger i sökandens formulär.

Nästa steg är att skicka ett erbjudande till den sökande. Börja med att välja den önskade sökandens kort för att öppna deras ansökningsformulär.

On the applicant’s form, click the Generate Offer button to load the Offer for (applicant’s email) page.

Viktigt

If the applicant does not have an email address listed on their applicant card, an Invalid Operation pop-up window warning appears, stating: Offer link can not be send. The applicant needs to have a name and email.

Click Close, then enter an email on the applicant’s card. Once an email is entered, click the Generate Offer button, and the Offer for (applicant’s email) page loads.

De flesta fälten är förifyllda med information från befattningen. Om något nödvändigt fält är tomt eller om någon information behöver uppdateras, skriv in eller uppdatera relevant information i motsvarande fält.

Observera

Depending on the localization setting for the company, and which applications are installed, some fields may not appear on the Offer for (applicant’s email) page.

For example, if the Fleet application is not installed, any fields related to vehicles do not appear.

Universella fält

The following fields appear in the Offer for (applicant’s email) page, regardless of the localization.

• Title: The name for the contract appears in a default Offer for (applicant's email) format.

• Contract Template: The template currently being used to populate the Offer for (applicant’s email) page. Use the drop-down menu to select a different Contract Template, if desired.

  Observera

  To modify the template, hover over the current template name, and click the (Internal link) icon that appears to the right of the field. Make any desired changes, then click Save & Close.

• Employer Budget: The salary being offered to the applicant.

• Job Title: The selected Employee Job populates this field, by default. The title can be modified to suit the specific applicant’s position and provide more details.

  Example

  En sökande erbjuds ett jobb som marknadschef på ett skoföretag, särskilt för barnkollektionen.

  The Employee Job selected from the drop-down menu is Marketing Manager, and the Job Title is modified for their specific responsibilities, Marketing Manager: Children's Shoes.

• Employee Job: The name of the Job Title being offered to the applicant. The selections available in the drop-down menu correspond to the job position configured on the main Recruitment app dashboard.

• Department: The department the job position falls under.

• Contract Start Date: The date the proposed contract takes effect. The default date is the current date. To modify the date, click on the displayed date to reveal a calendar popover window. Navigate to the desired month, then click the day to select the date.

• Offer Create Date: The day the offer is created, By default, the current date populates this field and cannot be modified.

• Offer Validity Date: The last day the offer is valid. After this date the contract cannot be signed.

• Link: The link to the contract being sent to the candidate.

• Validity Days Count: The number of days the contract is valid. The default expiration date is 30 days. Modify the expiration date, if desired.

• Applicant: The name of the applicant appears in this field, and cannot be modified.

Skicka erbjudande

Once all desired modifications have been made to the Offer for (applicant’s email) page, click the Send By Email button to reveal an email pop-up window.

The default Recruitment: Your Salary Package email template is used, and the To, Subject, and email body are pre-populated based on the email template.

If any attachments need to be added, click the (paperclip) button, and a file explorer window appears. Navigate to the desired file, then click Open to attach it to the email. The attachment loads, and is listed at the bottom of the email body.

Once the email is ready to send, click Send. The email pop-up window closes, and an Offers smart button appears at the top of the applicant’s card.

Observera

To send an offer, ensure the Sign application is installed. This is necessary, so the offer can be sent to the applicant by the recruiter, and they can actually sign the offer. The applicant does not need any software installed to sign the offer.

Konfigurera ditt paket

Om tillämpligt kan den sökande ändra sitt lönepaket. Det här alternativet är inte tillgängligt för alla lokaliseringar. Beroende på var företaget är beläget kanske det här alternativet inte är tillgängligt.

E-postmallen innehåller en Konfigurera ditt paket-knapp. Den här länken tar den sökande till en webbsida där han eller hon kan ändra det föreslagna lönepaketet och ange sin personliga information.

När den sökande anställs importeras den personliga information som anges på webbsidan till den anställdes register när det skapas.

Once all the information is completed, the applicant can then accept the offer by clicking the Review Contract & Sign button to accept the contract, and sign it using the Sign application.

Management signatures

Once the applicant has signed the contract, the next step is for the person responsible within the company (the HR Responsible) must then sign the contract.

The person responsible for signing the contract receives an activity alert that their signature is requested of them in the Sign app.

Kontrakt undertecknat

Once all parties have fully signed the contract, the applicant is automatically moved to the Contract Signed stage, and a green HIRED banner appears in the top-right of both the applicant’s card and form.

Skapa anställd

När den sökande har anställts är nästa steg att skapa ett anställningsregister för den sökande. Klicka på knappen Create Employee i det övre vänstra hörnet av den anställde sökandens formulär.

Ett anställningsformulär visas, med information från den sökandes kort och anställningsavtalet.

Fyll i resten av formuläret för den anställde. För detaljerad information om fälten, se Nya medarbetare-dokumentationen.

Once completed, the employee record is saved in the Employees app.