Pay by checks¶
When paying a vendor bill, checks can be selected as a payment method and can be printed. Then the check and bank statement can be reconciled.
Configuration¶
To activate the checks payment method, go to , scroll down to the Vendor Payments section, enable Checks, then click Save. Next, select a Check Layout, then Save.
Note
Some countries use specific check layouts, which sometimes require installing a dedicated module.
Several configuration options are available:
Multi-Pages Check Stub: enable the check stub to span multiple pages when the number of invoices or payments associated with a single check exceeds the available space on a single page.
Check Top Margin: define the top margin used when printing checks.
Check Left Margin: define the left margin used when printing checks.
Note
Once activated, the Checks payment method is automatically set up in the Outgoing Payments tab of bank journals.
Some localizations have blank paper formats. They can be used to print the information on the check as needed. This requires the use of both MICR ink or toner that complies with check-printing standards and check-quality paper. Other information, such as the company name, bank account, and check number, is printed when creating the blank check.
Pre-printed check formats (non-blank checks) require pre-printed paper from a third-party vendor.
Pay a vendor bill¶
To pay a vendor bill with a check, follow these steps:
Register the payment by going to and opening the relevant vendor bill. Once it is confirmed, click Pay, set the Payment Method to Checks, and click Create Payment.
Click the Payments smart button to access the check payment, and click Print Check. In the pop-up, specify the pre-printed check number to ensure the corresponding check number is recorded on the payment.
Create a transaction in the bank journal, and reconcile it with the related vendor bill or related check to mark the vendor bill as Paid.
Note
Once printed, several options are available:
Void Check: click to cancel the check payment.
Reject: click if the check was rejected. The payment status is then set to Rejected, and the related bill is no longer marked as Paid.
Tip
Alternatively, from the Accounting Dashboard, click Checks to print under the Bank journal card. Then, open the relevant check and click Print Check.
To print multiple checks in batch, select the check payments from the list view, click the (Actions) icon and click Print.