Austria

Configuration

Install the following modules to get all the features of the Austrian localization.

Name	Technical name	Description
Austria - Accounting	l10n_at	Default fiscal localization package.
Austria - Accounting Reports	l10n_at_reports	Adds localized versions of financial reports
Austrian SAF-T Export	l10n_at_saft	Adds the SAF-T export.
Austria - Security Regulation for Point of Sale	l10n_at_pos	Adds RKSV compliance for POS.

See also

Documentation on e-invoicing’s legality and compliance in Austria

Financial reports

The following localized reports are available:

• Balance sheet according to § 224 UGB

• Profit and loss according to § 231 UGB (Gesamtkostenverfahren)

See also

Accounting reporting documentation

SAF-T (Standard Audit File for Tax)

The Austrian tax office may request a SAF-T. The Austrian SAF-T Export module allows exporting the report in XML format.

Configuration

This section explains how to configure the database to ensure all the information required by the SAF-T is available. If anything is missing, a warning message listing which information is needed will be displayed during the export.

Company information

Open the database Settings. Under the Companies section, click Update Info and ensure the following fields are correctly filled in:

• Address, by providing at least the following information:

  • Street

  • City

  • ZIP

  • Country

• Phone

• Company ID by providing your company’s tax ID

• Tax ID by providing, if you have one, your UID-Nummer (including the country prefix)

Contact person

At least one contact person must be linked to your company in the Contacts app, and:

• Ensure the contact type is set to Individual.

• Select your company in the Company name field.

• Provide at least one phone number using the Phone or Mobile field.

Customer and supplier information

Using the Contacts app, fill in the Address of any partner that appears in your invoices, vendor bills, or payments.

For partners that are companies, fill in the VAT number (including the country prefix) in the Tax ID field.

Accounting settings

Go to Accounting ‣ Configuration ‣ Settings. Under the Austrian localization section, fill in the following fields:

• ÖNACE-Code

• Profit Assessment Method

See also

ÖNACE information on the Austrian Economic Chambers website

Chart of accounts mapping

The Austrian SAF-T specifications define a chart of accounts (COA). All relevant accounts for the SAF-T export must be annotated with a fitting account from this COA.

The needed mapping information is supplied by adding tags to the accounts. For example, adding the 1000 tag to an account maps it (virtually) to the SAF-T COA account with the code 1000. Any number can be used as long as there is an account in the SAF-T COA with that code.

The Austria - Accounting module adds a tag for each SAF-T COA account. Furthermore, it automatically maps many accounts from the default Austrian COA.

You can try exporting the SAF-T report to check if there are unmapped accounts (or mapped to multiple SAF-T accounts). A warning will be displayed if there is any issue with your configuration or the mapping. Clicking View Problematic Accounts lets you view them.

See also

Chart of accounts documentation

Exporting the SAF-T report

To export the SAF-T report, go to Accounting ‣ Reports ‣ General Ledger. Click the right side of the PDF button and select SAF-T.

Point of Sale

RKSV (Registrierkassensicherheitsverordnung)

The RKSV is an Austrian regulation designed to secure cash registers and prevent tax fraud. It requires businesses to use tamper-proof electronic cash register systems, including point of sale systems.

These systems must be equipped with a Signature Creation Unit (SCU), which is responsible for signing each transaction. This ensures that the transaction data cannot be altered. Additionally, the regulation mandates periodic transaction data exports for audit purposes. Odoo provides a compliant solution through fiskaly, a cloud-based solution.

Configuration

Install the Austria - Security Regulation for Point of Sale (l10n_at_pos) module.

Tip

If this module is not listed, update the app list.

Company information

Open the Settings app, navigate to the Companies section, and click Update Info to make sure the information is up-to-date and correctly filled in.

To link your company to Fiskaly and use it in Odoo, open the Fiskaly tab and enable Managed by Odoo , which activates automatic integration management.

If a Fiskaly account already exists with its own credentials, disable the toggle and configure the existing Fiskaly credentials manually.

Note

For testing, ensure that Test Fiskaly is enabled to run the integration without impacting the production server. Since test mode is enabled by default, disable Test Fiskaly to switch to production mode.

Important

Once the credentials have been authenticated, the Fiskaly management option (by Odoo or custom) and the mode (test or production) can no longer be modified.

Click Generate Credentials to create a new organization in the Fiskaly system and generate the necessary credentials to run the service. Next, click Authenticate Keys to validate those credentials.

Link a Fiskaly organization to FinanzOnline

To link the Fiskaly organization with the Austrian Ministry of Finance, FinanzOnline credentials must be provided. To do so, fill in the following information in your company’s Fiskaly tab:

• Participant Identifier

• User Identifier

• User Pin

Note

FinanzOnline credentials can be accessed through an existing account or by creating a new one if it has not yet been set up.

Tip

Random credentials can be used in test mode, but valid credentials are required in production mode.

Click Authenticate FON to link your Fiskaly organization to the Austrian Ministry of Finance and start regular point of sale operations.

Digitally signatured receipts

To ensure the integrity and authenticity of the receipts, the system automatically signs them using the SCU in a background process. The receipt then displays an encrypted signature as a QR code containing the receipt number and information about the SCU used to sign it.

Note

• If the SCU is unavailable, receipts may not include a QR code; in such cases:

  • Make sure the receipt includes a Sicherheitseinrichtung ausgefallen message, indicating that the system is linked to Fiskaly services, but the SCU is temporarily unavailable.

  • If this message is missing from the receipt, it indicates no connection to Fiskaly services.

• Orders that remain unsigned due to SCU unavailability can be signed manually. To do so, follow these steps:

  1. Go to Point of Sale ‣ Orders ‣ Orders.

  2. To identify unsigned orders, click the (adjust settings) icon in the Orders list view to reveal the Receipt Signed? column.

  3. Select the unsigned orders, click Actions, and select Sign Order.

DEP7 export

The exported DEP7 file allows authorities to verify transactions and ensure compliance with anti-fraud measures. Businesses must periodically generate it for audit purposes and submit it to the Austrian tax authorities upon request.

To generate it, go to Point of Sale ‣ Reporting ‣ DEP7 Reports, and, in the DEP7 Reports, fill in the following mandatory fields:

• Start Datetime: Exports data with dates on or after the start date.

• End Datetime: Exports data with dates on or before the end date.

• Point of Sale: Specify from which point of sale(s) data must be exported.

Then, click Print to download the PDF file with DEP7 data.

Monthly / Yearly closing receipts

To print monthly/yearly closing receipts, start a session from the POS dashboard and click Open Register on the related point of sale. Click the (list view) icon in the top-right corner and select Montly/Yearly Receipts.

The last month is selected by default in the Print closing receipts window. To change it, select Monthly or Yearly, then click the (calendar) icon to select the desired month/year.