Working schedules

In Odoo, working schedules determine the hours employees are expected to work, according to their contract, and informs the Payroll app how to compute work entries, ultimately affecting salaries and payslips. It is necessary to ensure all working schedules for employees are configured in the database.

Note

In Odoo's Payroll app, working schedules are referred to as working hours in salary structures.

To view the currently configured working schedules, navigate to Payroll app ‣ Configuration ‣ Working Schedules, and the Working Schedules dashboard loads.

Working schedules are company-specific. In a multi-company database, each company must identify each type of working schedule they use. If the database is created for only one company, the Company column is not available.

Example

An Odoo database containing multiple companies that use a standard 40-hour work week needs to have a separate working schedule entry for each company that uses the 40-hour standard work week.

A database with five companies that all use a standard 40-hour work week needs to have five separate 40-hour working schedules configured.

New working schedule

To create a new working schedule, navigate to Payroll app ‣ Configuration ‣ Working Schedules, and click New. The Working Schedules form has two sections, a general information section and a Working Hours tab listing out all the individual working hours by day and time.

Fill out the following information on the top-half of the form:

• Name: Type in the name for the new default working schedule. This should be descriptive and clear to understand, such as Standard 20 Hours/Week.

• Flexible Hours: Tick this checkbox if employees can work different hours from the working schedule.

• Company Full Time: Enter the number of hours per week an employee would need to work to be considered a full-time employee. Typically, this is approximately 40 hours, and this number affects what types of benefits an employee can receive, based on their employment status (full-time vs part-time).

• Average Hour Per Day: The average hours per day field is auto-populated, based on the working hours configured in the Working Hours tab. This entry affects resource planning, since the average daily hours affect what resources can be used, and in what quantity, per workday.

• Work Time Rate: This percentage is auto-generated based on the entry for the Company Full Time and the working hours configured in the Working Hours tab. This number should be between 0.00% and 100%, so if the percentage is above 100%, it is an indication that the working times and/or Company Full Time hours need adjustment.

• Company: Select the company that can use these new default working hours from the drop-down menu. A blank field indicates it is available for all companies.

• Timezone: Select the time zone to be used for the new default working hours from the drop-down menu.

Next, configure the individual hours in the Working Hours tab. This tab lists the specific working hours for each day.

The Working Hours are auto-populated for a default 40-hour work week, with each day divided into three timed sections.

Every day has morning (8:00-12:00), lunch (12:00-13:00), and evening (13:00-17:00) hours configured.

Note

The Work From and Work To times must be in a 24-hour format. For example, 2:00 PM is entered as 14:00.

Modify the Day of Week, Day Period, and Work Entry Type selections by clicking on the drop-down menus in each column and making the desired selection. The Work From and Work To columns are modified by typing in the time.

Important

Keep in mind, working hours are company-specific, and cannot be shared between companies. Each company needs to have its own working hours set.

Tip

หากชั่วโมงการทำงานไม่สอดคล้องกันในแต่ละสัปดาห์ และชั่วโมงการทำงานอยู่ในกำหนดการแบบสองสัปดาห์แทน ให้คลิกปุ่ม สลับไปใช้ปฏิทิน 2 สัปดาห์ ที่ด้านบนของแบบฟอร์มชั่วโมงการทำงานเริ่มต้นใหม่ การดำเนินการนี้จะเปลี่ยนแท็บ เวลาทำการ ให้แสดงเวลาการทำงานสองสัปดาห์ที่สามารถปรับเปลี่ยนได้