Entri-entri kerja

Work entries are created automatically in the Payroll app, based on the employee's salary structure type, and from the Planning, Attendances, and Time Off applications.

The Work Entries dashboard of the Payroll application provides a visual overview of the individual work entries for every employee.

Untuk membuka dashboard, navigasi ke aplikasi Payroll ‣ Entri Kerja ‣ Entri Kerja.

Pada dashboard Entri Kerja, entri kerja muncul dalam urutan abjad, berdasarkan nama depan karyawan. Seluruh bulan ditampilkan, dengan hari saat ini disorot dengan warna kuning pucat.

If any entries have conflicts that need to be resolved, the dashboard defaults to filter only the Conflicting entries.

To remove the filter from the Search... bar to view all work entries, click the ✖️ (remove) icon on the Conflicting filter in the Search... bar, and all work entries appear in the list.

To change the view, so only the entries for a single day, week, or month are shown, click on Month. A drop-down menu appears with the options of Day, Week, or Month. Click on one of the options to only display data for that specific selection.

Use the ⬅️ (left arrow) and ➡️ (right arrow) icons on the left and right side of the Month button to adjust the displayed dates. The arrows adjust the date based on the type of time selected.

For example, if Month is selected, the arrows move one month with each click of the arrow. If Week or Day is selected, the time moves by either a week or a day for each click of the arrow, respectively.

At any point, to return to a view containing the current day, click the Today button.

Tambahkan entri kerja baru

If a work entry is missing and needs to be added, such as sick time, or if an employee forgot to clock in and out for a shift, click New on the Work Entry dashboard, to create a new work entry.

A Create work entry pop-up form appears.

Masukkan informasi berikut pada formulir:

• Description: enter a short description for the work entry, such as Sick Time. If this field is left blank, it automatically populates once an employee is selected. The default entry is Attendance: (Employee).

• Employee: select the employee the work entry is for, using the drop-down menu.

• Work Entry Type: select the work entry type using the drop-down menu.

• From and To: enter the start (From) and end (To) dates and times for the work entry.

  First, click on either the From or To line to reveal a calendar pop-up window. Select the date by navigating to the correct month and year, using the < (left arrow) and > (right arrow) icons, then click on the specific day.

  Next, select the time, by clicking on either the hour or minute fields at the bottom of the calendar, and select the desired time for both the hour and minutes.

  When the date and time are correct for the entry, click the Apply button.

• Duration: displays the hours based on the To and From entries. Modifying this field modifies the To field (the From field does not change).

Setelah informasi yang diinginkan dimasukkan, klik Simpan & Tutup untuk menyimpan entri, dan menutup formulir pop-up.

Berkonflik

A conflict appears for any request that has not been approved, such as sick time or vacation, or if there are any errors on the work entry, such as required fields being left blank. Conflicts are required to be resolved before payslips can be generated.

Setiap entri kerja yang memiliki konflik yang harus diselesaikan ditunjukkan pada dashboard Entri Kerja utama, yang dapat diakses dengan menavigasi ke aplikasi Payroll ‣ Entri Kerja ‣ Entri Kerja. Hanya konflik yang memerlukan penyelesaian yang ditampilkan secara default.

Konflik ditunjukkan dengan segitiga oranye di pojok kiri atas setiap entri kerja individual. Klik pada entri kerja individual untuk melihat tanggal dan waktu untuk entri kerja tertentu, kemudian klik Edit untuk melihat detail konflik dalam jendela pop-up.

Konflik dijelaskan secara singkat dalam kotak teks oranye di jendela pop-up Buka yang muncul.

Deskripsi, Karyawan, dan Jenis Entri Kerja terdaftar di sisi kiri jendela pop-up. Rentang tanggal dan waktu Dari dan Hingga, serta total waktu (dalam jam) di bidang Durasi, muncul di sisi kanan.

If the conflict is due to a time off request that has not been approved yet, a Time Off field appears on the left side, with the type of time off requested in the description.

Konflik cuti

The most common work entry conflicts are for time off requests that have been submitted, but not yet approved, which results in duplicate work entries for that employee (one for time off and another for regular work).

If there is a conflict because a time off request is in the system for the same time that a regular work entry already exists, the time off request is entered in the Time Off field.

The time off conflict can be resolved either on the work entry pop-up window, or on a detailed time off request pop-up window.

Selesaikan pada entri kerja

To resolve the time off conflict on this work entry pop-up window, click the Approve Time Off button to approve the time off request, and resolve the work entry conflict.

The Approve Time Off and Refuse Time Off buttons disappear. Click the Save & Close button to close the pop-up window. The conflict disappears from the Work Entry dashboard, since the conflict is resolved.

Selesaikan pada permintaan cuti

Untuk menyelesaikan konflik cuti pada jendela pop-up permintaan cuti detail, klik tombol Tautan Internal di akhir baris entri Cuti, dan detail permintaan cuti muncul di jendela pop-up baru. Permintaan dapat dimodifikasi jika diperlukan.

Klik tombol Setujui untuk menyetujui permintaan, kemudian klik tombol Simpan & Tutup untuk menyimpan perubahan, dan kembali ke jendela pop-up konflik entri kerja.

Sekarang, tombol Setujui Cuti disembunyikan, hanya tombol Tolak Cuti yang terlihat.

Jika persetujuan adalah kesalahan, permintaan dapat ditolak di sini, dengan mengklik tombol Tolak Cuti.

Karena cuti telah disetujui di jendela cuti, klik X di pojok kanan atas untuk menutup jendela. Konflik menghilang dari dashboard Work Entry, karena telah diselesaikan.

Regenerasi entri kerja

When regenerating work entries, any manual changes, such as resolved conflicts, are overwritten, and work entries are regenerated (or recreated) from the applications that created them.

This method for correcting a large amount of conflicts is recommended to keep all records correct. While conflicts can be resolved individually, if the conflicts are caused from another application, it is best practice to ensure the records in the other applications are also correct. That is why it is recommended to resolve these conflicts in the applications that created the conflict.

Another reason this method is recommended is because, when work entries are regenerated, the conflicts reappear, if the issue in the related application is not resolved.

First, ensure the issues are resolved in the specific applications that caused the work entry conflicts.

Next, click the Regenerate Work Entries button at the top of the Work Entries dashboard, and a Work Entry Regeneration pop-up window appears.

Select the Employees to regenerate work entries for from the drop-down menu, and adjust the From and To fields, so the correct date range is displayed.

Klik tombol Regenerate Work Entries, dan entri kerja akan dibuat ulang. Setelah selesai, jendela pop-up akan tertutup.

Example

An employee has incorrect work entries generated from the Planning app because they were incorrectly assigned to two work stations simultaneously. This should be fixed in the Planning app, instead of the Payroll app.

To correct this issue, modify the employee's schedule in the Planning app, so they are correctly assigned to only one work station. Then, in the Payroll app, regenerate work entries for that employee, for that specific time period.

The Payroll app then pulls the new, corrected data form the Planning app, and recreates the correct work entries for that employee. All conflicts for that employee are now resolved.

Generating payslips

To generate payslips, navigate to the time period the payslips should be generated for. Ensure the Conflicting filter is removed. When the desired pay period is displayed, click the Generate Payslips button.

Tip

If the Generate Payslips button is not active (appears pale purple, instead of dark purple), that indicates there are conflicts, or the date selected includes dates in the future. Resolve all conflicts before generating payslips.

When the Generate Payslips button is clicked, a batch entry appears on a separate page for the time period selected.

The batch name populates the Batch Name field in a default From (date) to (date) format.

The date range to which the payslips apply appears in the Period field, and the company appears in the Company field. It is not possible to make changes to this form.

Click the Create Draft Entry button to create the payslips for the batch.

Click the Payslips smart button at the top of the page to view all the payslips for the batch.

Printing payslips

To print payslips, first view the individual payslips by clicking the Payslips smart button on the batch form.

Next, select the payslips to print from the Payslips list. Click the box next to each payslip to print, or click the box to the left of the Reference column title, to select all the payslips in the list at once.

Click the Print button, and a PDF file is created with all the specified payslips.

Catatan

The Print button does not appear until at least one payslip is selected in the list.

Cuti yang harus dilaporkan

If a time off request is submitted for a time period that was already processed on a payslip, the time off request appears in the Time Off page in the Payroll app, which is accessible by navigating to Payroll app ‣ Work Entries ‣ Time Off to Report.

On the Time Off page, the request appears with a status of To defer to next payslip. This is because the employee was already paid for that day, and it was logged as time spent at work, as a typical work day.

Untuk menjaga saldo cuti karyawan tetap benar, permintaan cuti harus diterapkan pada periode pembayaran berikutnya. Ini tidak hanya memastikan saldo permintaan cuti terkini, tetapi juga menghilangkan kebutuhan untuk mengulang entri kerja, membatalkan gaji, dan menerbitkan kembali gaji.

The most common scenario when this situation occurs, is when payslips are processed a day or two before the pay period ends, and an employee is unexpectedly sick on one of the last days of the pay period. The employee puts in a time off request for a day that was already processed on a payslip as a regular work day. Instead of canceling the payslip, modifying the work entries, and reissuing the paycheck, Odoo allows for those time off requests to be applied to the following pay period, instead.

To view all the time off requests that need to be deferred to the next payslip, navigate to Payroll app ‣ Work Entries ‣ Time Off to Report. The default filter for this report is To Defer.

All time off requests that need to be applied to the following pay period appear with a Payslip State of To defer to next payslip.

Tunda beberapa entri cuti

To select the work entries to defer, click the box to the left of the work entry line. To select all work entries in the list, click the box to the left of the Employees column title, at the top of the list.

Once any work entry is selected, two buttons appear at the top of the report: a (#) Selected button, and an Actions button. The (#) Selected button indicates how many entries are currently selected.

When all the desired work entries are selected, click the Actions button, and a menu appears with several choices. Click Defer to Next Month in the list, and all selected entries are deferred to the following month.

Tunda entri cuti individual

Time off requests appearing on the Time Off to Report list can be deferred individually.

Click on an individual time off request, and the details for that request load.

Detail spesifik untuk permintaan cuti muncul di sisi kiri, dan semua permintaan cuti karyawan yang diajukan muncul di sisi kanan (termasuk permintaan dalam detail di sisi kiri).

To defer the time off request to the next payslip, click the Report to Next Month button at the top. Once processed, the Report to Next Month button disappears, and the Payslip State changes from To defer to next payslip to Computed in Current Payslip.

To go back to the Time Off to Report list, click on Time Off in the breadcrumb menu.

Lihat juga

Configure work entries