Outlook Calendar synchronization¶
Synchronizing a user’s Outlook Calendar with Odoo is useful for keeping track of tasks and appointments across all related applications.
Microsoft Azure setup¶
To sync the Outlook Calendar with Odoo’s Calendar, a Microsoft Azure account is required. Creating an account is free for users who have never tried, or paid for, Azure. For more information, view the account options on the Azure website.
Refer to Microsoft’s documentation on how to set up a Microsoft Entra ID (formally called Microsoft Azure Active Directory (Azure AD)). This is an API console to manage and register Microsoft applications.
Existing Microsoft Entra ID users should log in at the Microsoft Azure developer portal. Next, select View under the section labeled Manage Microsoft Entra ID.
Register application¶
After logging in with the Microsoft Entra ID, register an application.
To create an application, click + Add in the top menu. From the resulting drop-down menu, select App Registration.
Enter a unique Name for the connected application.
Choosing the appropriate Supported account type is essential, or else the connected application will not work. Users who wish to connect their Outlook Calendar to Odoo should select the Accounts in any organizational directory (Any Microsoft Entra ID directory - Multitenant) and personal Microsoft accounts (e.g. Skype, Xbox) option for Supported account types.
When configuring the Redirect URI, choose the Web option from the first
drop-down menu. Then, enter the Odoo database URI (URL) followed by
/microsoft_account/authentication.
Example
Enter https://yourdbname.odoo.com/microsoft_account/authentication for the Redirect
URI. Replace yourdbname.odoo.com with the URL.
Sfat
Ensure the database’s URL (domain) used in the URI is the
exact same domain as the one configured on the web.base.url system parameter.
Access the web.base.url by activating developer mode, and navigating to
. Then, select it from the Key list on the System Parameters
page.
For more information on the restrictions and limitations of URIs, check Microsoft’s Redirect URI (reply URL) restrictions and limitations page.
Finally, on the application registration page, click Register button to complete the application registration. The Application (client) ID is produced. Copy this value, as it is needed later, in the Configurare în Odoo.
Create client secret¶
The second credential needed to complete the synchronization of the Microsoft Outlook Calendar is the Client Secret. The user must add a client secret, as this allows Odoo to authenticate itself, requiring no interaction from the user’s side. Certificates are optional.
To add a client secret, click in the left menu. Then click + New client secret to create the client secret.
Next, type a Description, and select when the client secret Expires. Available options include: 90 days (3 months), 365 days (12 months), 545 days (18 months), 730 days (24 months) or Custom. The Custom option allows the administrator to set a Start and End date.
Finally, click Add to Add a client secret.
Sfat
Since resetting the synchronization can be tricky, Odoo recommends setting the maximum allowed expiration date for the client secret (24 months or custom), so there is no need to re-synchronize soon.
Copy the Value for use in the next section.
Atenționare
Client secret values cannot be viewed, except immediately after creation. Be sure to save the secret when created before leaving the page.
Configurare în Odoo¶
In the Odoo database, go to , and tick the checkbox beside the Outlook Calendar setting. Remember to click Save to implement the changes.
From the Microsoft Azure portal, under the Overview section of the application, copy the Application (Client) ID, if it has not already been copied, and paste it into the Client ID field in Odoo.
Copy the previously-acquired Value (Client Secret Value), and paste it into the Client Secret field in Odoo.
În cele din urmă, pe pagina din Odoo, faceți clic pe Salvați.
Sincronizați cu Outlook¶
Atenționare
Odoo recomandă în mod deosebit să testați sincronizarea calendarului Outlook pe o bază de date de testare și o adresă de e-mail de testare (care nu este folosită pentru nici un alt scop) înainte de a încerca să sincronizați calendarul Outlook dorit cu baza de date de producție a utilizatorului.
Dacă utilizatorul are orice evenimente trecute, prezente sau viitoare pe calendarul său Odoo înainte de sincronizarea calendarului Outlook, Outlook va trata evenimentele extrase din calendarul Odoo în timpul sincronizării ca evenimente noi, provocând trimiterea unei notificări prin e-mail de la Outlook tuturor participanților la eveniment.
Pentru a evita trimiterea neașteptată a e-mailurilor tuturor participanților la evenimentele trecute, prezente și viitoare, utilizatorul trebuie să adauge evenimentele din calendarul Odoo în calendarul Outlook înainte de prima sincronizare, să șteargă evenimentele din Odoo, și apoi să înceapă sincronizarea.
Chiar și după sincronizarea calendarului Odoo cu calendarul Outlook, Outlook va trimite totuși o notificare tuturor participanților la eveniment la fiecare dată când un eveniment este editat (creat, șters, dezarhivat, sau dată/timpul evenimentului modificat), fără excepții. Aceasta este o limitare care nu poate fi rezolvată pe partea de Odoo.
În concluzie, odată ce un utilizator sincronizează calendarul Outlook cu calendarul Odoo:
Crearea unui eveniment în Odoo provoacă trimiterea unei invitații prin e-mail tuturor participanților la eveniment de la Outlook.
Ștergerea unui eveniment în Odoo provoacă trimiterea unei anulații prin e-mail tuturor participanților la eveniment de la Outlook.
Dezarhivarea unui eveniment în Odoo provoacă trimiterea unei invitații prin e-mail tuturor participanților la eveniment de la Outlook.
Arhivarea unui eveniment în Odoo provoacă trimiterea unei anulații prin e-mail tuturor participanților la eveniment de la Outlook.
Adăugarea unui contact la un eveniment provoacă trimiterea unei invitații prin e-mail tuturor participanților la eveniment de la Outlook.
Eliminarea unui contact dintr-un eveniment provoacă trimiterea unei anulații prin e-mail tuturor participanților la eveniment de la Outlook.
Sincronizare calendar Odoo și Outlook¶
In the Odoo database, open to the Calendar module, and click the Outlook sync button on the right-side of the page, beneath the monthly calendar.
The synchronization is a two-way process, meaning that events are reconciled in both accounts (Outlook and Odoo). The page redirects to a Microsoft login page, and the user is asked to log in to their account, if they are not already. Finally, grant the required permissions by clicking Accept.
Notă
All users that want to use the synchronization simply need to sync their calendar with Outlook. The configuration of Microsoft’s Azure account is only done once, as Microsoft Entra ID tenants» client IDs and client secrets are unique, and help the user manage a specific instance of Microsoft cloud services for internal and external users.
Troubleshoot sync¶
There may be times when the Microsoft Outlook Calendar account does not sync correctly with Odoo. Sync issues can be seen in the database logs.
In these cases, the account needs troubleshooting. A reset can be performed using the Reset Account button, which can be accessed by navigating to . Then, select the user to modify the calendar, and click on the Calendar tab.
Next, click Reset Account under the correct calendar.
Reset options¶
The following reset options are available for troubleshooting Microsoft Outlook Calendar sync with Odoo:
User’s Existing Events:
Leave them untouched: no changes to the events.
Delete from the current Microsoft Calendar account: delete the events from Microsoft Outlook Calendar.
Delete from Odoo: delete the events from the Odoo calendar.
Delete from both: delete the events from both Microsoft Outlook Calendar and Odoo calendar.
Next Synchronization:
Synchronize only new events: sync new events on Microsoft Outlook Calendar and/or Odoo calendar.
Synchronize all existing events: sync all events on Microsoft Outlook Calendar and/or Odoo calendar.
Click Confirm after making the selection to modify the user’s events and the calendar synchronization.