分析会计¶
Analytic accounting helps track costs and revenues and analyze a project’s or service’s profitability. When creating journal entries, costs can be distributed across one or more analytic accounts.
To activate this feature, go to and enable Analytic Accounting in the Analytics section.
分析账户¶
Analytic accounts give an overview of costs and revenue.
To access analytic accounts, go to . To create a new analytic account, click New and fill in the following information:
Analytic Account: Assign the name of the analytic account.
Customer: Select the customer linked to the project, if applicable.
Reference: Include a reference to make the account easier to find if needed.
Plan: Link the Analytic Account to an analytic plan.
Company: In a multi-company environment, select the company using the analytic account. To make the analytic account accessible to all companies, leave the field empty.
Currency: Update the currency of the analytic account if needed.
Then, the budget information can be filled in.
分析计划¶
Analytic plans group analytic accounts, allowing the company to analyze its accounting, such as tracking costs and revenues by project or department.
To access analytic plans, go to . Click New to create a new plan, add a name, and fill in the following information:
Parent: Link the plan to another analytic plan if a hierarchy between plans must be built.
Default Applicability: Define how the plan is applied when creating a new journal entry:
Optional: Adding the analytic plan is not mandatory.
Mandatory: The entry cannot be confirmed if no analytic account is selected.
Unavailable: The plan is not available.
Color: Set a color for the tag related to this specific plan.
To fine-tune a plan’s applicability, create a new line in the Applicability tab and set the following fields:
Domain: Choose the accounting documents to which the plan applies.
Financial Accounts Prefix: Enter the prefix of the account(s) to which the plan applies.
Product Category: Choose the product category to which the plan applies.
Applicability: Define how the plan is applied when creating a new journal entry. The applicability set here always overrides the default applicability.
Company: In a multi-company environment, select the company using the plan. To make the analytic plan accessible to all companies, leave the field empty.
Two smart buttons are available:
Subplans: To have a more complex analytic structure. Click the smart button, then click New to add a subplan. This creates a parent-child relationship between the two plans, and the Parent field of the subplan is automatically populated with the original plan.
Analytic Accounts: To access the analytic accounts linked to the plan.
注解
每个分析计划必须至少有一个分析账户。
分析分配¶
The distribution of costs in one or more analytic accounts can be set in each invoice/bill or en masse.
注解
The analytic distribution is prefilled based on the applicability and the analytic distribution models.
Analytic distribution on invoices or bills¶
To add analytic distribution, click the Analytic Distribution column when creating an invoice or bill.
注解
The Analytic Distribution field is mandatory only if the analytic plan has been set as Mandatory in either the Default Applicability field on an analytic plan or the Applicability field on an analytic plan line.
In the Analytic window, select the desired Analytic Accounts in the different Analytic Plans displayed in columns. Then, split the costs between the accounts by modifying the percentage.
Analytic distribution en masse¶
To mass-edit analytic accounts in several entries simultaneously, go to , and select the ones that need to be updated. Click the Analytic Distribution column and add the required distribution in the Analytic column, then click the (cross) and Confirm. The analytic distribution is then added to the selected journal items.
分析分配模型¶
Analytic distribution models automatically apply a specific distribution based on defined criteria.
To create a new analytic distribution model, go to , click New, and set the conditions the model has to meet to apply automatically:
注解
All specified conditions of an analytic distribution model must be met for the model to be applied. To apply an analytic distribution model based on individual conditions, create separate analytic distribution models for each condition.
Accounts Prefix: Apply the distribution model only to journal items involving an account that begins with a specific prefix.
Partner: Apply the distribution model only to journal items involving a specific partner.
Product: Apply the distribution model only to journal items involving a specific product.
Company: In a multi-company environment, apply the distribution model only to journal items involving a specific company. To apply it across all companies, leave the field empty.
Analytic Distribution: Analytic distribution that will be applied when the above conditions are met.
Example
Any time a journal item is posted to the Utilities (601000) account, it should be automatically distributed in the Departments analytic plan as follows:
60% to the Manufacturing analytic account
30% to the Marketing analytic account
10% to the Admin analytic account
To automate this distribution, the Accounts Prefix can be set to 601, as
Utilities (601000) is the only account in the chart of accounts that begins with
601.
If additional accounts such as Electricity (601100) or Gas (601200) are available in the chart of accounts, the distribution will also apply to both since they share the same prefix.
To define more criteria, use the (adjust settings) icon to reveal more columns or click View on an individual analytic distribution model.
Partner Category: Apply this distribution model only to journal items involving a partner in a specific category.
Product Category: Apply this distribution model to journal items involving a product in a specific category.
小技巧
Alternatively, it is possible to create an analytic distribution model from the Analytic window by clicking New Model:
either when creating an invoice/bill and filling in the analytic distribution;
or when mass-editing analytic accounts in several entries simultaneously.