Reinvoice expenses¶
If expenses are tracked on customer projects, they can be automatically charged back to the customer. This is done by logging an expense, referencing the corresponding sales order, and then creating an expense report.
Next, managers approve the expense report, then the accounting department post the journal entries.
Finally, once the expense report is posted to a journal, the expenses appear on the specified SO. When the SO is invoiced, the customer is charged for the expenses.
设置¶
First, specify the invoicing policy for each expense category. Navigate to . Click on an expense category to view the expense category form. Under the INVOICING section, click the radio button next to the desired selection for Re-Invoice costs:
No: The expense category cannot be reinvoiced.
At cost: The expense category invoices expenses at the Cost set on the expense category form.
Sales price: The expense category invoices at the Sales Price set on the expense form.
Log an expense¶
First, when creating a new expense, the correct information needs to be entered to reinvoice the expense to a customer. Using the drop-down menu, select the SO to add the expense to in the Customer to Reinvoice field.
Next, select the Analytic Distribution the expense is posted to. The options available are pulled from the Projects app.
Multiple projects can be selected, if desired. To add another Analytic Distribution, click on the line to reveal the Analytic pop-over window. Click Add a line, then select the desired Analytic Distribution from the drop-down menu.
重要
If selecting more than one Analytic Distribution, the Percentage fields
must be modified. Both fields are populated with 100%, by default. Adjust the percentages
for all the fields, so the total of all selected accounts equals 100%.
Example
A furniture company is building seating for two different locations for one client. The client agrees to pay for all travel expenses for site visits related to these two projects. The furniture company plans one trip to visit both locations.
When creating the expenses for travel expenses, both projects are listed in the Analytic Distribution line, for 50% each.
创建开支报告¶
创建费用后，必须以与所有其他支出相同的方式 创建 和 提交 创建支出报告。
提交费用报告后，费用报告的顶部中心会出现一个 销售订单 智能按钮，并且每个单独的费用记录都会重新开具发票。
重要
在 客户重新开发票 字段中选择适当的 SO（销售订单） 是 关键的，因为这是费用报告批准后自动开具发票的方式。
在费用报告获得 **批准**之前，只能修改 客户重新开发票 字段。费用报告被批准后，客户到重新开发票 字段就不能再修改了。
批准并过账费用¶
Before approving an expense report, ensure the Analytic Distribution section is populated for every relevant expense line.
如果缺少 分析分配 条目，请从下拉菜单中指定正确的账户，然后点击 批准。
注解
只有在 已提交 费用报告提交后，才会出现 审批 按钮。
会计部门通常负责 过账日记账分录 。要将费用过账到会计分录，请点击 过账分录。费用报告一经批准，即可过账。
只有在分录入账后，SO（销售订单） 才会 更新。日记账分录入账后，费用就会出现在所引用的 :abbr:`SO（销售订单）`上。
开票费用¶
在费用报告获得批准和日记账分录入账后，SO（销售订单） 将被更新，并可向客户开具发票。
Navigate to the expense report, and click the Sales Orders smart button to open the SO. The expenses to be reinvoiced now appear on the SO.
注解
费用报告中可以引用一个以上的 SO（销售订单）。如果超过一个 SO 被引用，点击 销售订单 智能按钮将打开一个列表，显示与该费用报告相关的所有 SO。点击 SO（销售订单） 打开单个 SO（销售订单） 的详细信息。
费用详情会在 SO（销售订单） 订单行 选项卡中列出。
Next, click Create Invoice, and a Create invoices pop-up window appears. Select if the invoice is a Regular invoice, a Down payment (percentage), or a Down payment (fixed amount). Then, click Create Draft. Doing so creates a draft invoice for the customer. Click Confirm to confirm the invoice, and the customer is invoiced for the expenses.
参见