Introduction
Essential for strengthening employer-employee relationships, human resource systems have evolved over the years to include more aspects of HR officers’ functions. From fleet, and payroll management to time off and attendance, HR systems can accommodate varying scopes and budgets, answering to the needs of organizations of all sizes. Traditionally, human resource processes heavily relied on face-to-face communication and extensive paper-based tasks. However, available systems have simplified HR operations, reducing paperwork and allowing employees to allocate more time to essential tasks.
Choosing the right software is crucial for effectively attracting, nurturing, and retaining top talent. We have carefully selected and analyzed some of the most popular solutions available, including Odoo, BambooHR, SAP SuccessFactors, Oracle HCM, Workday, and Personio. In this page, we have created tables highlighting the availability of key features of Odoo vs Personio in several areas, namely employees, recruitment, time off, appraisals, referrals, fleet management, and expenses. Happy reading!
Odoo
Created to disrupt the enterprise world and finally provide a software that covers complex needs with simplicity, Odoo has become one of the most popular business solutions. With more than 82 business apps fully integrated and thousands of community modules, the open-source software caters to every sector and company size, making it a major player in the market. The Belgian software counts more than 20,000 downloads per day, making it the most installed app suite and a direct competitor to companies like NetSuite, Shopify, PrestaShop and Microsoft.
"Attract, nurture, and retain: the HR tool for your amazing employees!"
12 million +
users
44,000 +
integrated apps
1 to 6 weeks
to be implemented
3000 +
employees
Personio
Personio is a comprehensive HR management platform tailored for small and medium-sized businesses (10 - 2000 employees). It provides features around HR Management (Time Tracking, Absence, Onboarding, etc.), Talent Management (Performance, Training, etc.), and Payroll. Personio is recognized for its scalability, user-friendly interface, and customization options designed for SMEs.
"The people operating system - everything starts with people"
Not available
users
150 +
integrated apps
4 weeks
to be implemented
2,100 +
employees
Features Comparison
Employees
Odoo
Personio
Employee Profiles & Data
Employee Profile Management
Homeworking Management
Private Data & File Storage
Resume Generation
Employee Stages
Community module
Employee Skillset Tracking
Equipment Inventory (e.g., laptop)
Equipment Allocation Request
Community module
Benefits Overview (e.g., insurances)
Multi-Company Configuration
Work Location
Customizable Departmental Structure
Organization Chart & Approval Workflow
Field Format Validation
Employee Workload Calculation
Community module
Employee Social Links
Community module
Resume Preview (without downloading)
Print Resume
Access Rights Management
Global HR Flow
Contract Lifecycle Management
Benefits Coordination & Contract Renewal
Simulation Link Generation
Contract Termination Process
Work Schedule Configuration
Employee Satisfaction Tracking
Achievement Gamification (Badges & Challenges)
Loan for Employee
Community module
eLearning
Digital Document Handling
Internal Communication
Messaging Tool
Add-on
Team Collaboration Chatter
Enterprise Social Network
Notes & Comments
Document eSignature Capability
Reporting & Dashboards
Dashboards
Reporting
Recruitment
Odoo
Personio
Global Recruitment Flow – Part. 1
End-to-End Recruitment
Applicant History Log
Application Status
Customizable Job Positions
Flexible Employment Status
Job Position Creation
Job Position Page Building Blocks
Insert Images/Videos on Job Position Page
Custom Apply Form
Job Position Publishing Control
Candidate Pipeline Kanban View (Drag and Drop)
Employment Website Connectivity (e.g., Indeed)
LinkedIn Profile Application Support
LinkedIn Profile Link
Applicant Tracking System (ATS)
Email Tracking for Sources
Visual Differentiation Between Internal and External Candidates
Resume OCR
Resume Skills OCR
Resume Preview (without downloading)
Global Recruitment Flow – Part. 2
Applicant Skills Logging
Applicant Start Date Availability
Applicant Expected Salary Capture
Interviewer Assignment with Application Access
Calendar Integration for Interview Scheduling
Room Booking for On-site Interview
Add-on
Interview Form
Interview Feedback & Rating
Application Examination (by peer colleagues)
Offer Template
Online Offer Sending
Salary Self Configurator
Contract Digital Signature (eSignature)
Customizable Rejection Reasons
Onboarding & Information Package Management
Off-boarding Process Management
Productivity & Collaboration
Status Audit Trail
Reminders
Customizable Activity Types
Communication w/ team & recruits
Messaging Tool
Email Template
Refusal Reasons Tied to Email Templates
Automated Application Rejection Email
Team Collaboration Chatter
Private Notes/Comments on Applicant
Chatbot
Livechat (w/ recruiters)
Voice over IP Support
Integrated Call Widget
Integrated SMS Widget
Whatsapp Integration
Reporting & Dashboards
Reporting
Dashboards
Mobile Application Integration
Digital Document Handling
Referrals
Odoo
Personio
Referrals & Rewards
Job Position Sharing
1
Add-on
Referral System for Friends
Add-on
Active Referral Tracking
Add-on
Alert Notifications (banner)
Point-Based Gamification
Add-on
Stage-Specific Points Allocation (e.g., CV received)
Levels Determination (based on accumulated points)
Rewards Management
Add-on
Reward-Type Specific Responsible Person
Reporting & Dashboards
Reporting
Add-on
Dashboards
Add-on
Attendances
Odoo
Personio
Time & Attendances
Employee Time Management
Mobile Support
Employee Work Hours Control
Extra Hours Management
Support RFID, Badge, Pin code, Manual Identification
Extra Hours Tolerance (employer/employee)
Rights Management
Reporting
Time off
Odoo
Personio
Time Off Configurations & Management
Time Off Management (e.g., Holidays)
Leave Allocation (e.g., Paternity Leave)
Employee Overtime Management
Accrual Plans and Public Holiday Setup
Accruals w/ Attendance (accrued hourly)
Stress Day Configuration
Customizable Time Off Types
Visual Leave Type Display Options (Symbol & Color)
Full & Half-Day Time Off Options
Future Time Off Visualisation
Time Off Approval and Status Tracking
Negative Time Off
Remaining Time Off Visibility (Per Type)
Calendar & Gantt Chart View
Team-Wide Time Off View
Part-time Employee (France)
Social Secretary Specific Leave
Reporting & Dashboards
Reporting
Dashboards
Appraisals
Odoo
Personio
Perfomance Assessment
Appraisal Plan
Appraisal Template Creation
Multiple Managers Appraisal Capability
Goal Sharing & Milestone Tracking
Career Focus/Development Goals
Core Values
Manual Appraisal Requesting
Appraisal Status Monitoring
Appraisal Calendar Overview
Appraisal Content Comparison (Employee vs Manager)
Appraisal Visibility Options (for managers)
Skill Progress Assessment
360-Degree Feedback
Survey Template for 360-Degree Feedback
Evaluation Scale & Final Rating
Recommended Learning Courses
Mentor/Coach
Productivity, Communication & Collaboration
Messaging Tool
Add-on
Collaboration Chatter
Integrated meeting planning
Reminders & Next Action Scheduling
Reporting & Dashboards
Dashboard
Individual Performance Reporting
Comparative Analysis Tool (by department/individual)
Company-wide Performance Reporting
Fleet
Odoo
Personio
Fleet Management
Car Categories Classification
Vehicle Template Configuration
Drivers History (Current vs Future Driver)
Customizable Service Options
Employee Vehicle Request
Community module
Leasing Contract Administration
Vehicle Maintenance Tracking
Vehicle Crash Incident Follow-Up
Mileage Tracking System
Fuel Consumption Tracking
Reporting & Dashboards
Reporting
Dashboards
Expenses
Odoo
Personio
Global Expense Flow
Customizable Expense Categories
Add-on
Document Management & Justification
Add-on
Receipt Capture (Picture or Import)
Add-on
Expense Digitalization (OCR)
Add-on
Split Expenses by Tax Rates
Add-on
Reimbursement in Payslips
Expense Policies and Approval Process
Add-on
Additional Approvers Adding
Community module
Add-on
Expense Status Tracking
Add-on
Visa Request
Reporting & Dashboards
Dashboards
Add-on
Reporting
Add-on
Payroll
Odoo
Personio
Global Payroll Flow
Monthly Payroll Completion
Add-on
Mass Confirm Payslip
Community module
Salary Structure Type Setup
Commission Plan
Pay On-Demand/Salary Advance
Community module
Work Entries & Conflict Resolution
Warning Notifications
Employee Overtime Management
Payslip Preview (without downloading)
Document Signature
Salary Attachments Management
Part-Time Contract Management
Contracts History
Deferred Time Off support
Employees Bank Account Verification
Payroll based on Attendance
Payroll based on Planning
Employee Gratuity Settlement
Community module
Reporting & Dashboards
Dashboards
Add-on
General Employer Cost Overview
Add-on
Employee Trend Analysis
Add-on
Fiscal Reporting Tools
Add-on
Usability, Pricing & Conditions
Odoo
Personio
Implementation
Ease of Setup
9.0/10
8.2/10
Ease of Use
9.6/10
8.8/10
Meets Requirements
9.5/10
8.1/10
Users Satisfaction
Ratings on g2Crowd
4.2/5
4.3/5
Ratings on GetApp
4.2/5
4.3/5
Ratings on Capterra
4.1/5
4.3/5
Pricing & Conditions
Pricing
6€
Custom pricing (quote)
1 Free App
Open-Source
Hosting
Cloud & On-premise
Cloud
Free Trial
Quality of Support
8.0/10
8.9/10
User Interface
The user interface (UI) is often overlooked in software development, as organizations tend to prioritize core functions and back-end development over creating a highly functional UI. However, this imbalance leads to a poor user experience and limited productivity.
Efficiency and user satisfaction heavily rely on well-designed usability in software. A successful solution must consider user needs and goals to assist them effectively. The UI is crucial in understanding human factors and enabling the software to fulfill its purpose. Therefore, a strong and functional design is vital for creating a positive user experience.
In the context of HR management tools, a good UI becomes even more essential. HR professionals handle sensitive employee information, and a well-designed UI ensures secure and intuitive access and management of this data. It reduces the risk of errors, data breaches, and unauthorized access. Additionally, HR professionals manage a wide range of tasks, from recruitment to payroll administration. A well-designed UI simplifies these complex processes, streamlining workflows and saving time and effort.
A good UI also enhances job satisfaction and engagement among HR professionals. By reducing frustration and cognitive load, a visually appealing and user-friendly interface allows them to focus on strategic HR activities. This not only boosts productivity but also helps attract and retain top HR talent, as professionals are more likely to prefer tools that make their work easier and more enjoyable.
Furthermore, a well-designed UI promotes self-service capabilities for employees. By providing an intuitive and accessible interface, employees can easily access HR information, request time off, review benefits, and perform other self-service tasks. This empowers employees, reduces the burden on HR staff, and fosters a culture of transparency and autonomy within the organization.
Different solutions, Different needs
When choosing the right software for your business, it is important to assess several criteria based on your specific needs.
Business Scope measures a software’s capacity to meet your business needs comprehensively through its features and its flexibility in customizability and integration with other tools.
User-friendliness measures how straightforward and user-friendly a software solution is for your team to navigate, requiring minimal training or complex procedures. Additionally, it evaluates how hassle-free the software is to set up, considering factors like time, effort, and resource requirements for initial configuration within your organization.
Odoo is a robust solution that addresses a wide range of business needs, extending far beyond HR functions. This platform is designed to streamline operations and replace the need for disjointed, non-integrated software applications. Odoo shines as a highly customizable, all-in-one solution with a multitude of applications. Its open-source nature empowers a thriving community, resulting in a vast repository of community-contributed applications. It is the only solution covering fleet management capability.
Personio is considered as an out-of-the-box solution with limitations in terms of customization. It offers specialized HR solutions but may lack more advanced features. It doesn’t provide an all-in-one solution for businesses aiming to extend beyond HR needs.
When it comes to user-friendliness, Odoo and Personio all offer intuitive interfaces, making them suitable for users of varying technical backgrounds. Their straightforward setup procedures ensure a hassle-free experience.
It is important to consider the specific needs and scale of your business when assessing which solution is the best fit, as the ease of use and setup can vary significantly among these options.
Conclusion
Ultimately, the choice depends on your organization’s specific requirements, scale, and the balance between customization, ease of use, and setup.
If you are seeking specific HR solutions, Odoo and Personio might be good fits. Thanks to their user-friendliness and ease of setup, these systems are particularly well-suited for organizations with limited resources for extensive IT support and training. They provide efficient solutions for HR needs without overwhelming complexity.
If you have more extensive requirements and resources, you may find Odoo highly appealing. It offers advanced features and can accommodate complex HR processes. Oracle HCM and Workday may be overwhelming for smaller businesses, making them better suited for larger enterprises with a more extensive IT infrastructure, while SAP SuccessFactors might have more limitations in terms of customization.
