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v14: Field Services. Automatically email customer when their visit is planned, scheduled, and we are on our way?

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fieldemailnotificationsservicesv14
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I would like to email Customers when their visit is "planned" as well as when their visit is "scheduled" as well as when we are have "left the previous visit".


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Ray Carnes (ray)
Best Answer

One great way is to use the EMAIL TEMPLATE feature of Field Service Project Stages.

The default Stages are NEW and DONE.  You can add others and each can use a separate email template - automatically sent when the Task/Visit moves to that Stage.

I find making a custom view provides easier access to the Stages:


<page name="settings" position="after">
<page name="stages" string="Stages">
<field name="type_ids"/>
</page>
</page>


Even without this custom view you can access them from the Projects app, via Project --> Configuration --> Stages.


With the custom view, you will now see this when you open a Field Services Project:



Click ADD A LINE to make your own additional Stages for PLANNED, SCHEDULED and LAST JOB DONE:



For each stage you can then create an Email Template that is sent to the Customer:


The DYNAMIC PLACEHOLDER GENERATOR tab helps you generate the field that will contain dynamic data, based on the Field Services Task.

CODE VIEW of this Template:

<p>To our valued Customer,</p>

<p>We wanted to let you your visit for the ${object.name} has been planned.</p>

<p>We are currently planning to arrive on ${object.planned_date_begin.strftime("%A")} between ${object.planned_date_begin.strftime("%-H")} ${object.planned_date_begin.strftime("%p")} and ${object.planned_date_end.strftime("%-H")} ${object.planned_date_end.strftime("%p")} but this is only an approximate window</p>

<p>We will email you again the day before your visit to confirm a more convenient 1 hour window for our arrival</p>


With this Task:



This email is sent when the Task is moved to the PLANNING stage:


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