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T.P. Xpress Tech Ltd

Hi all, in my business scenario I have some maintenance agreement on hardware. That hardware have some parts (products) for example a sensor.

This product can be sold or given free of charge to client if he has a maintenance agreement. 

Even if it's given free I go through the sale process and giving 100% discount, so the stock accounting records the inventory.

On my chart of accounts I have 2 different income account:

- product sales

- and maintenance sales

And 2 different expense account:

 - Cost of goods sold

- and Cost of Maintenance goods

I have setup automatic FIFO inventory valuation, and currently on product categories I set the default income and expense account.


How can I easily change that default income and expense account during sale, either on the sale order or on the invoicing? Because sometimes the same product sold as product sale and sometimes as maintenance sale. 

 

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Jumshud Sultanov

Did you manage to find a solution for this?

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Sudhir Arya (ERP Harbor Consulting Services)
Best Answer

You have the option to change the account in the invoice lines. 

If you have so many invoice lines and you want a easy way, you can do it by some customization. You can add one m2o field of the account and use it in the invoice lines. In the invoice lines, system will take the account first from the Sales Order and then to the product / category.

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T.P. Xpress Tech Ltd
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Yes you are right I can change the income account , but the same way I would like to change the expense account too. So if I sell an item I can chose between "Product Sales" and "Maintenance Sales" as income account bit I cannot change easily the expense account. I need to change on product or categories before doing the invoice.

Sudhir Arya (ERP Harbor Consulting Services)

No. You can manually search for the account and set it in the invoice line without changing the account in the product.

T.P. Xpress Tech Ltd
Author

That's true, however for product accounting it needs both income and expense account at the same time, like on the product accounting settings or on categories.

Because during invoicing it increases either product Sales or maintenance sales chart with the retail price and cost of goods or cost of maintenance chart with the cost price depends how I have setup on categories.

On the invoice I can only specify one account, not both income and expense.