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salesaccountingcustomersales.orderorder.line
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Gabriel P Hauser

Hi there,

First, here comes a rough introduction of myself: I'm an ERP professional, but have never worked with Odoo. For curiosity, I installed Odoo 11 a few month ago and started working on a "Test Company" I set up.
Until now, everything works fine and I like the general user feeling.
Having be searching through the WWW without great result, I wanna ask a question regarding the general posting setup:

In the scope of the chart of accounts, you may set up some sub-accounts which belongs to a group. Let's say
XXXX - Revenues
XXXX.10 - Revenues for soors
XXXX.20 - Revenues for seats
XXXX.30 - Revenues for wooden pieces  ... whatever

...and so on...

Now, in the sales line, Odoo should be able to find the right account, by searching (sales header) the customers general posting setup and in combination with the product (sales line) decides whether it goes to account XXXX.10 or 20 or 30.

How can I set parameters of accounting that Odoo decides automatically on the account which will be posted?

Or is that kind of situation not possible with a standard Odoo, or by using another feature?


Thank you in advance!

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Gabriel P Hauser
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Hi Ermin,

Thank you for the reply.

I read the docu and took the standard account schedule and then modified it according to the docu and some strong youtube videos -> which are extraordinary good stuff !!!

In general, I totally agree with you, BUT here comes some arguments for having "sub-accounts" anyway:

(1) You've got the possibility to set up VAT rules on an account. -> what if you need rules for a specific case? This lastone you may automize by setting up a specific account (pretty close to what you mentionned of a legal requirement). e.g. an official state department buys a real estate. This product (= real estate) goes to another account than if you sell it to customer XY. But, other products sold to the legal entity = customer are posted without any specific rules whereas the same product will be sold to any other customer also without specific rules. 

Currently, if I get you right, in Odoo, I have to create two products because I can't establish a posting rule based on the customer-product combination.    

(2)  Business reason: I also agree with you; anyway having information as fast as possible (without any additional work for the user) can't be wrong - or what is bad on that point? :) I mean, the workload doesn't change and data is ready to analyze without any additional steps. To me, that seams very reasonable for a business man who doesn't care about IT. 

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Ermin Trevisan

You can hardly suggest the acquisition of real estate by a state department to be a regular use case for an ERP system. Such transactions are usually posted manually and not using products (but you can even try to do that with Odoo products). And of course you do not define 2 products for VAT purposes. Use fiscal positions for example (please read https://www.odoo.com/documentation/user/11.0/accounting/others/taxes/application.html ). And the question is not the one of a business man not caring about IT, but a business man caring about his business, and not about accounting. Accounting driven ERP implementations use to be too complicated and not suitable to aim for achieving business goals. That's my experience since almost 30 years of implementing ERP systems in many different verticals and company sizes.

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Ermin Trevisan
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There are serveral things to say:

First, starting with Odoo 9.0, there is no account hierarchy anymore in standard Odoo. You should use tags to structure your Chart of Accounts, please read the accounting documentation carefully (https://www.odoo.com/documentation/user/11.0/accounting.html).

Second, using modern ERP systems makes old-fashioned bloated Chart of Accounts unnecessary, there are so many other ways to reasonably structure information and make it available for different purposes. Use Analytic Accounting, product categories, product types, customer types/categories, and many more artefacts available.

From a logical point of view, the only reasons to use more than 1 revenue account, are mostly some legal country-specifics concerning VAT, but there is not much business reason for it.

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