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New Contact Setup - VAT Number

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David Mansfield

When configuring a new contact there are a number of fields presented.

One of these fields is VAT number.

I find this field to be somewhat non-specific. What is the assumption inherent in specificying this VAT number?

A single contact could have an active VAT number across a number of jurisdictions. So why is this not reflected in the entity static data?

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Christoph Farnleitner

Could you provide a more clear example of what you would expect Odoo to do? Are you talking about nested Contact records (type Company) where each should have its individual VAT ID? Or a single contact just with a list of VAT IDs to choose from?

David Mansfield
Author

I'm new to Odoo so I'm not sure what it 'should' do.

Firstly, an individual can't have a VAT ID so it must relate to a corporate contact.

My question, is the VAT ID presented assumed to be the VAT for Tax Localization transaction in the domain in which the Odoo Company is localized?

A company can have a VAT ID across a number of jurisdictions so why is one given particular prominence in the Company contact setup?


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Christoph Farnleitner
Best Answer

99,9% of companies there are will most likely not have a more than single VAT ID that is relevant to a specific business partner. Granted the fact that a company, let's say is based in country A and sells EU-wide. At some point you may (have to) apply for a VAT ID in these other countries then too, yes. But, your customer is still located in either of these countries - you're not invoicing to multiple companies/countries within the same invoice. That being said, Odoo expects you to, if you have business relationships with a company operating in multiple countries, you still need to be clear about who is the recipient of goods/services and who's the recipient of the invoice. While doing this with a single contact (in the meaning of a res.partner record either of type Company or Individual) it is probably becoming a UX mess.

Hence, Odoo must have decided in the past that a single contact has a single VAT ID. Ultimately another VAT ID should almost always mean a different address as well.*


However, from your point of view - you as a company selling abroad - this isn't even applicable. If you yourself (your company) have multiple VAT IDs, one per country your selling to, Odoo covers this within the functionality of Fiscal Positions (Accounting -> Configuration -> Fiscal Positions using the field Foreign Tax ID).


*) In a multi-company setup (in the sense of multiple res.company records, i.e. your companies) this may actually be an issue if you mean to share contacts across these companies because the VAT ID on that contact is not specific to a company (in this case you should bind the contact to a specific company, set the correct VAT ID (for the first company), duplicate it for the other company and set the relevant VAT ID for this relationship).

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