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accountingvendorbill
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Sam GONZALES

Hello
I would like to know what is the best practice to register a payment of a vendor bill to a director loan account. On the "Register payment" popup there only seems to be options to register a payment to bank whereas I would like to register the payment from a "Director loan". Thanks for your help

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Ray Carnes (ray)
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Odoo 16 Enterprise:

(You don't mention the Version or Edition you ask about, please do as answers can be different)


1. Create a Journal "paid by owner (Director loan)"

2. Make it of type CASH and give it a SHORT CODE.

3. Define the account that will be used as the counterpart to the AP credit being paid (the loan liability).

  • a) If you already have the GL account setup, change it (temporarily) to a current asset so you can select it in the CASH ACCOUNT field. 
  • b) If not, create the loan liability account and after the Journal is created, change the type to current liability (since it will be created by default as type current asset)

4. On the OUTGOING PAYMENTS tab of the Journal, unhide the OUTSTANDING PAYMENTS ACCOUNTS field so you can select the same account you selected/created in step 3.  This will cause the reconciliation step of the journal to be skipped (bill skips the IN PAYMENT state and moves straight to PAID) so if you want to reconcile the "payments" you register this way, do not complete this step.


When registering a payment with this Journal, the AP credit is debited and your liability account for the loan is credited.


REVIEW THIS SUGGESTION WITH YOUR BOOKKEEPER / ACCOUNTANT and make sure they agree to the Journal Entry being created by the "payment".

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Sam GONZALES
Author Best Answer

You've made my day Ray thank you ! 
Posted here with little hope of getting a reply... and i've been trying for days...

Perfect answer :)

Changing the account to "CASH" to have it show up in Journal AND unhiding the OUTSTANDING PAYMENTS ACCOUNTS helped me alot !

Hope this answer helps other people too !
Thanks again

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Peter Romão
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Hello to all fellow odooers,

I went through this solution in odoo 16 CE and it works nicely and resolves part of my problem. I am trying to solve the second part of this conondrum though which is: where and/or how do I make the payment from the company to the director so the the accounts are all nicely balanced?

I suspect that creating manual account moves in the tree view is a  way to register funds transfer between accounts but it is prone to error, right?

Thanks for any help or opinion,

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Jean-Sébastien LALEU
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HI there,

Thank you for this answer, it works great to record payments.

However, it seems that recording transfers from the bank account into the director loan account to pay back the loan isn't recorded in the Director loan journal but only in the Director loan account. This lead to an incorrect balance showing in the account Dashboard director loan summuray.

I recorded the transfers as manual operations from the bank account reconciliation view. While doing so, we cannot select a journal for the operation.

Do you have any idea how to show these transfers in the Director Loan?

Thank you

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