Introduction:
In some cases, and depending on country regulations, it is possible to apply the commission the bank charges us as a company for the use of terminals or credit cards as an additional charge to the customer on the purchase receipt, subject to local regulations, as long as the customer is clearly informed.
How can we easily record these types of transactions in Odoo?
To record expenses corresponding to the commissions that certain banks charge for the use of, for example, "credit cards," it may be useful to create a price list that adds an additional percentage to the price of a product through a negative discount, as long as the customer pays with this specific payment method. When generating a sale, the price list with the increase must be selected, and the product price will be updated considering the % increase.
At the end of the period, the bank's commission deductions should be analyzed and recorded in a manual entry, debiting an expense account and crediting the bank account:
D C
Commission Expenses: $100
Bank: $100
But what happens when the customer decides to pay with more than one payment method? (Something that isn't unreasonable or unusual). Then we would need to partially apply the price list, which isn't possible in Odoo.
Solution:
How can we solve this? This flow consists of creating a product that, when included in a sale, immediately records the bank commission expense, as explained below:
In the point of sale settings, there is an option called "Tips." Activating it will allow us to select and use a product for the "tip" income. Remember that it's possible to set up an income account at the product level? Well, we'll set up a "commission expense" account as the revenue account for this product, and all revenue from this product will be recorded in this expense account.
1. Activate the "tip" function:
2. Enter the tip product and assign an expense account as an income account, for example "bank commissions" (you can change the name of this product to one of your preference):
3. Make a sale at the Point of Sale and select the different payment methods:
Let's assume in this case a commission of 2%: $100 * 1.02 = $”102
4. Select the "tip" option before completing the payment:
The change generated will be automatically set as the "tip"
5. Finalize the sale:
The bank commission will be specified on the purchase receipt
If we review the invoice generated for this order, we can see that the commission expense has already been accounted for correctly:
And that's it, this way we will be able to apply an increase in the price of an order due to bank commission only to the part corresponding to the payment method that generates it, automatically accounting for this commission within our accounting books.
