Company Name: Agendadeisa.com
Location: Valencia (Spain)
Industry: Entertainment
Company Size: <50
Odoo Users: <30
Hosting: SaaS
Apps: Calendar, Contacts, CRM, Sales, Invoicing, Projects & Email marketing
Agendadeisa.com is a portal focused on providing information about leisure activities, events, and family plans in Valencia and the major cities in Spain. They specialize in offering experiences for families and friends, with a wide range of options, from events for children to entertainment for adults. The platform aims to become an essential guide for those looking to discover new fun options in the city, with an accessible and easy-to-navigate format.
Time for change
Initially, Agendadeisa.com used custom developments, purchased software, and spreadsheets, but with the increase in clients and the diversification of sales channels, these systems became inefficient. Information was fragmented, making it difficult to have a comprehensive view of the business.
Additionally, errors were generated, time was wasted, and traceability was an issue. Scalability was limited: they could no longer continue using spreadsheets, internal systems were difficult to update, and integrating new technologies like social media and WhatsApp was complicated. The lack of automation was also a significant challenge that impacted efficiency, as they managed billing, orders, and customer follow-ups manually.
Before choosing Odoo, Agendadeisa.com explored various alternatives, looking for a simple, intuitive, and affordable solution. On one hand, they explored HubSpot, but it was expensive and had features they did not need. On the other hand, Salesforce, although a powerful tool, it also had a high cost and was more complex, with a steep learning curve. Holded was attractive, but it did not meet some specific needs, such as billing.
They were looking for an integrated, scalable solution with a good cost-benefit ratio. Through the Kit Digital program, they discovered Odoo, which met all these requirements and allowed platform customization. Its implementation improved management and facilitated company growth.
A gradual and collaborative process
At Agendadeisa.com, the implementation of Odoo followed a structured approach. The first thing they did was to conduct an analysis of their needs and objectives to ensure the platform would adapt to the company.
To facilitate the transition, the Odoo team carried out different training sessions and the implementation was done in phases, prioritizing the implementation of key modules like project management and budgeting, and adjusting the platform according to operational needs.
An important phase was data migration, which involved cleaning and structuring the data to ensure accuracy from the start.
The main challenges were adapting the system for variable monthly payments and managing annual budgets with differences in billing and task assignment.
In order to solve this, they worked with a technical team that customized Odoo’s modules. Specific billing rules were set to reflect the variability of contracts, and custom reports were implemented for better tracking of budgets, ensuring that the information was aligned with their operations.
Odoo helped them to centralize information, automate processes, and integrate new technologies. With a unified system, Agendadeisa.com optimized management, reduced errors, and improved decision-making, driving growth and efficiency.
The benefits of Odoo: efficiency, flexibility, transformation and scalability
Odoo has been essential in overcoming their initial challenges due to its comprehensive support and training. They received personalized advice from consultants who guided them through configuration and adapted the system to their needs. Additionally, Odoo's support platform, with detailed video tutorials, accelerated their learning curve and allowed them to move forward autonomously. This enabled them to quickly solve problems and adapt to the system, making Odoo a strategic ally for improving their efficiency and operational control.
The most significant change Odoo has brought to Agendadeisa.com is the improvement in coordination between teams, especially between sales and production, thanks to its direct integration. This has allowed for greater efficiency and alignment. Furthermore, the ability to create specific tasks based on budgets has improved project management and tracking. Automated billing reminders have optimized financial management, ensuring punctuality and better financial planning. Odoo has fostered a more collaborative, organized, and results-oriented culture.
Since implementing Odoo, the team at Agendadeisa.com have seen significant improvements in productivity, communication and efficiency. The integration of messaging within budgets has saved time in managing clients, facilitating project follow-ups and speeding up decision-making. Odoo also had a positive impact on areas such as time management and internal organization.
Its flexibility, modularity, and customization make it adaptable to the needs of any business. "It has been very positive and transformative, we have no doubt that it has been a key tool for the growth and organization of our company".
