Intrastat is the data collection and statistics production system for goods traded among EU member states. It collects data on:
Commercial transactions of goods for use, consumption, investment, or resale with ownership transfer;
Goods movements without transfer of ownership (e.g., stock relocations or moves of goods before or after outsourced production or processing, and after maintenance or repair);
Returns of goods.
Although the Intrastat system continues to be used, the term Intrastat is not used in the latest legislation, preferring instead intra-Union trade in goods statistics.
Enable the Intrastat report by going to Intrastat and Save.. Under the Customer Invoices section, tick
The region code is only used by Belgian companies. Under Company Intrastat Region where the company is located, and then Save., select the
If your warehouses are located in multiple regions, you can define the region code for each warehouse instead. To do so, go to Intrastat region, and then Save., select a warehouse, set its
You can set default Incoterms for your company by selecting an Intrastat code in the Default Incoterm field of the Customer Invoices section, and then clicking Save.
All products must be properly configured to be included in the Intrastat report.
Commodity codes are internationally recognized reference numbers used to classify goods depending on their nature. Intrastat uses the Combined Nomenclature.
To add a commodity code, go to Accounting tab, set the product’s Commodity Code.and select a product. Under the
Country of origin¶
To add the product’s country of origin, go to Accounting tab, set the Country of Origin.and select a product. Under the
Invoices and bills configuration¶
Once products are properly configured, several settings must be enabled on the invoices and bills you create.
Transaction codes are used to identify a transaction’s nature. To set a transaction code on an invoice line, create an invoice or bill, click the ⋮ button, tick Intrastat, and use the newly-added Intrastat column to select a transaction code.
The partner country is the vendor’s or customer’s country, depending on whether it is an invoice or bill. It is automatically filled in using the Country field in the contact form of the partner.
To edit the partner country manually, click on the Other Info tab when on an invoice or bill, and select the Intrastat Country.
The transport code identifies the presumed mode of transport used to send the goods (arrival or dispatch). Once you have selected a partner country, the Intrastat Transport Mode becomes available.
Value of the goods¶
The value of a good is the untaxed Subtotal (Price multiplied by Quantity) of an invoice line.
Two fields from the partner’s contact form are used with Intrastat: VAT and Country. The country can be manually set on the invoice or bill.
Generate the Intrastat report¶
Export the report as a PDF, XLSX, or XML file to submit it to your legal administration.
Each report line refers to a single invoice line and contains the following information:
Invoice or bill reference number;
System, which is a code automatically generated depending on whether the document is an invoice (dispatch) or a bill (arrival);
Country, which is the vendor’s country for arrivals and the customer’s country for dispatches;
Region Code (if your company is located in Belgium);
Value, which is always expressed in EUR even if the original invoice or bill used another currency.