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What is the Purpose of "Cut-off date" in the journal items of a bill?

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accountingOdoovendorbillv14
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Darren De Padua

What does "Cut-off date" signify when added in a vendor bill?

Seems like a new feature of V14.

Also looks like some sort of Automated entry for journal items.


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Ray Carnes (ray)
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The Cut-Off feature is a way to manage Vendor Bills and Customer Invoices where the expense or revenue spans a month.

The best example is your monthly Rent when it doesn't run from the 1st to the last of the month. You normally pay based on the date you sign the lease, and if you do then each Bill for rent should be booked into two months.

If your rent runs from the 15th to the 14th each month, if you enter a Vendor Bill for it without using the Cut-Off feature, your Income Statement will look like this:


The expense for rent is incorrect though (for this Bill) because $1,400 should be booked in April. What you want to do is move some of the rent to a liability account until you can post it the following month as an expense.


To handle this situation you would use the Cut-Off feature with a 50% percentage to have half of the rent expense moved to your Balance Sheet on the Bill date and moved back to your Income Statement on April 1st:

The portion of the expense you are cutting off will move on the same day as the original Bill and post the Adjusting Amount entered (you can specify either the % or the $) to the Accrued Account selected via an automatically created Journal Entry.

A second automatically created Journal Entry will be left in draft and set to automatically post the amount from the Accrued Account back to the Expense Account on the Bill (on the recognition date) so your Income Statement will at that time look like this:



This feature is a quick way to manage simple deferred revenues and expenses where they span two months - if they span more than two months you can leverage the standard deferred revenue and expense feature sets.

https://www.odoo.com/documentation/15.0/applications/finance/accounting/payables/supplier_bills/deferred_expenses.html

https://www.odoo.com/documentation/15.0/applications/finance/accounting/receivables/customer_invoices/deferred_revenues.html


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Balagopal R
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Hello,

Cut-Off means break-off of the last day of validity of bills/invoices or an agreement.

At the end of every accounting period, there will be some vendor invoices that have not yet been approved or fully matched. As a result, these amounts will not have been entered into the Accounts Payable account (and the related expense or asset account). These documents should be reviewed in order to determine whether liability and an expense have actually been incurred by the company as of the end of the accounting period.

Since the accrual method of accounting requires that all of a company's liabilities and expenses must be reported on the financial statements, companies should prepare an accrual-type adjustment entry at the end of the financial period. This adjustment entry will credit Accrued Liabilities and will debit the appropriate expense/other accounts for the amounts that were incurred but are not yet included in Accounts Payable. The balance in Accrued Liabilities will be reported in the Current Liability section of the balance sheet immediately after Accounts Payable.

So this Cut-off feature will help you to create the Adjustment entry in the system as you required.

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Darren De Padua
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Does it come as a feature by default?

Is there a way to deactivate or activate this?

Sangamesh Menon

I tested this on a demo database by just creating a customer invoice directly with no relevant sales order or stock move. If I am understanding correctly, the cut off button comes only if the system sees there is no matching entry in the system for this particular transaction. Could you please confirm this Balagopal?

Balagopal R

@Darren, I think it's a default feature. I didn't find any option to deactivate it

Balagopal R

@sangamesh - For me, after the payment matching also the Cut-off option is showing. Maybe someone else can help with this.

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