I have to give cash advance to my employees toward travel expenses. After they come back from the travel they will submit the travel statement which shows the actual expenses.

I need to maintain an advance account for each employee who are travelling so that in case if the advance amount taken by the employee is higher than the actual expense, then employee account (advance account) should be debited and if the advance amount is less than the actual expense the employee account should be credited. So that the balance cash amount can be either deducted / paid along with the salary.

Please suggest how to make such accounting in cash register.

Regards,

K S Gopinath