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Our company will soon sign with a third party payroll provider such as ADP, Block (formerly Square), Gusto, Intuit Quickbooks, OnPay, Patriot, Paychex, Paycom, Workday, Zenefits.

It appears unless I want to implement the Payroll App (I don’t) then I would enter payroll manually in Odoo.

How is this done?

How would I record a payroll entry (and reconcile it with my bank statement)?



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This example is for a Company with monthly payroll where their provider drafts the total net wages as one transaction and the total deductions and fees as another transaction, so there will be two payments to reconcile with the Bank.

Using the Journal Entries Menu, create an entry manually once a month:


You then have two outstanding payment records in Odoo (Miscellaneous Matching tab) that can be matched with the corresponding drafts (shown here in gray) from your Bank:



Note: 

  • This example uses a separate Payroll Journal, but you can also use the Miscellaneous Journal.  
  • If the only thing that changes about your entry is the dates and amounts, you may find it more efficient to duplicate last month’s entry and edit just the parts you need to. 
  • You can also setup Reconciliation Models that suggest or process a match during bank reconciliation if the dates and amounts match, and if both the bank and the journal item have the word “pay” in them.


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1. All Employees must have Private Address
2. Main Accounts related to payroll where you want Partner should appear their Type must be Receivable


Regards,
 J Wick

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