What steps do I need to take to close out a period?
How much subledger reconciliation do I need to do?
Odoo is the world's easiest all-in-one management software.
It includes hundreds of business apps:
What steps do I need to take to close out a period?
How much subledger reconciliation do I need to do?
There isn't anything special you have to do in Odoo to close out a month, you choose a calendar date that you want to lock down the GL (first for everyone else, then for you) and complete your standard to-do list.
Note that in Odoo, Accounts Receivable, Accounts Payable, Fixed Assets, Purchases and Sales all post directly to the general ledger. The transactions and/or reports can never be different from the journal entries. There are only two true sub-ledgers - a payments sub-ledger [Payments Menu] and an inventory sub-ledger [Inventory Valuation Report]. This greatly reduces the amount of work needed for the finance team.
EXAMPLE MONTH END CHECKLIST:
1. Lock the GL for non-advisors and review the following:
Cash:
- Bank / Credit Card Reconciliation *1
Income
- Payment sub-ledger reconciliation
- Create Invoices for any uninvoiced Sales Orders *2
- Match outstanding Payments / Credits with open Invoices *2
- Deferred Revenue Entries *3
- Customer Followup *3
Expenses:
- Payment sub-ledger reconciliation
- Match outstanding Payments / Refunds with open Bills *1
- Accrued Vendor Obligations *4
- Deferred Expense Entries *3
Assets:
- Inventory sub-ledger reconciliation *5
- Depreciation Entries *3
Liabilities and Equity:
- Sales Tax *6
- Loan Interest
Correcting Entries:
- Reclass balances *2, write-off bad debts, etc.
2. Lock the GL for everyone and generate Financial Statements
Note:
*1 Odoo provides widgets to help automate these processes.
*2 Odoo provide wizards to make these entries easier to create.
*3 Odoo can automate the creation and/or posting of these entries.
*4 Odoo can automate the creation, posting and reversal of these entries.
*5 Odoo auto-reconciles most entries based on the Receipt + Bill (or Delivery + Invoice) match.
*6 Odoo's integration with TaxCloud or AvaTax (USA) and the standard Tax Reports (outside the USA) help make this process easier.
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