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How to Build Custom Forecasted Quantity Reports in Odoo

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inventoryreportforecastquickstartQuickstart
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Abraham Ismael Torales Salazar (aits)

Use case: 

Being able to filter the forecasted inventory quantities by product category, customer, different locations, warehouses etc. or being able to see many products forecasted quantities at once.


Versions: 

This was proven in V18, but the same logic would apply to earlier versions.

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Abraham Ismael Torales Salazar (aits)
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Option 1


Step 1: Go to Inventory app, open Studio, and add a menu for report.stock.quantity model

Tip: From this page, you could also move the report menu inside any other menu.



Step 2: Inside the new menu page, set the next filter as favorite/default filter

Tip: In case you need it, you can also filter by forecasted receipts or deliveries




Now you can filter/group your report based on different parameters that belong to product template, product variant, date, company and/or warehouse


Example: Report for Product Category Furtniture/Office between September 1 and 30 in the Warehouse "YourCompany"



Tip: Using Studio, you could also add a pivot table view 



Example: Pivot table showing forecasted quantity in products in the category "Furtniture/Office" grouped by month and warehouse



Option 2

Step 1: Add the following models to Spreadhsheets using the action button from the list view

Make sure to add the appropiate filters before inserting the list in Spreadsheet



Models to insert in spreadsheets:

Model

Technical Model Name

Filters

Locations

stock.quant

"Internal Locations"

"In Stock"

Moves Analysis

stock.move

"Incoming"

Status is not in "Done" or "Cancelled"

Moves Analysis

stock.move

"Outgoing"

Status is not in "Done" or "Cancelled"


💡

Make sure to add as many rows (for each table) as you think you will need, depending on the volume of your operations.

​

You can change the name of the sheets and the lists to easier identify each table and manage the Spreadhsheets formulas.


Example:



Step 2: Add a new sheet and manually create a table with the following columns 

  1. Date
  2. All Dates
  3. Pending Incoming
  4. Pending Outgoing
  5. Current Stock
  6. Accumulated Incoming
  7. Accumulated Outgoing
  8. Forecast



Use other 2 cells in the same sheet to stablish the Minimun Date and Maximun Date with the following formulas:


Cell

Formula

Explanation

Min Date

=ROUNDDOWN(

MIN(

FILTER('Incoming quantities'!A:A, 'Incoming quantities'!A:A>0),

FILTER('Outgoing quantities'!A:A, 'Outgoing quantities'!A:A>0), TODAY()

),0

)

Retrieves the minimum date value between the incoming and outgoing quantities table (the Date in both tables is stored in column A) and today.


This formula is ignoring the empty cells by applying the filter > 0, and rounding down to ignore the hours/minutes/seconds


This is based on field "date" in "Moves Analysis" model

Max Date

=ROUNDDOWN(

MAX(

FILTER('Incoming quantities'!A:A, 'Incoming quantities'!A:A>0),

FILTER('Outgoing quantities'!A:A, 'Outgoing quantities'!A:A>0)

),0

) + 10

Retrieves the maximum date value between the incoming and outgoing quantities table (the Date in both tables is stored in column A) and today.


This formula is ignoring the empty cells by applying the filter > 0, and rounding down to ignore the hours/minutes/seconds


The formula is adding 10 days more just to have a better looking graph


This is based on field "date" in "Moves Analysis" model


✅

Remember to format these cells as date

​


💡

If, for any reason, both tables (incoming and outgoing quantities) are empty, it will display value equal to zero, which is equal to Dec 30 1899. We will fix that later.

​

For the table generated in Step 2, add the following formulas and drag them down:



A

B

C

D

E

F

G

H

I

J

K

1

Date

All Dates

Pending Incoming

Pending Outgoing

Current Stock

Accumulated Incoming

Accumulated Outgoing

Forecast




2

=K2

=IF(K2=0,TODAY(),K2)

=SUMIFS('Incoming quantities'!F:F,ROUNDDOWN('Incoming quantities'!A:A),A2)

=SUMIFS('Outgoing quantities'!F:F,ROUNDDOWN('Outgoing quantities'!A:A),A2)

=SUM('Quantities in Stock'!D:D)

=C2

=D2

=IF(A2="","",$E$2+F2-G2)


Minimum Date

(Formula mentioned above)

3

=IF(B3>$K$3,"",B3)

=B2+1

Drag the previous formula down from here

Drag the previous formula down from here

Don't drag formula down

=F2+C3

=G2+D3

Drag the previous formula down from here


Maximum Date

Formula mentioned above)

4

Drag the previous formula down from here

Drag the previous formula down from here




Drag the previous formula down from here

Drag the previous formula down from here






Brief explanation:

  • K2 and K3 in the same sheet are the minimun and maximum dates respectively in my spreadsheet
  • Sheet "Incoming quantities" (list from Move Analysis model):
    • Column A: Dates for each pending receipt in Odoo. Rounding down the dates to ignore the hours/minutes/seconds
      • Field name: "date"
    • Column F: "Demand" quantities for each pending receipt in Odoo
      • Field name: "product_uom_qty"
  • Sheet "Outgoing quantities" (list from Move Analysis model):
    • Column A: Dates for each pending delivery in Odoo. Rounding down the dates to ignore the hours/minutes/seconds
      • Field name: "date"
    • Column F: "Demand" quantities for each pending delivery in Odoo
      • Field name: "product_uom_qty"
  • Sheet "Quantities in Stock" (list from Location Report model):
    • Column D: Inventoried Quantity
      • Field name "inventory_quantity_auto_apply"


Step 3: Add a graph to show the forecast based on date 




Step 4: Add global filters to filter the data you would like to see


Example of filters by location, product categories, and specific product.

Note: For locations, I stablished only one filter as "Intermediate location" for receipts and as "Source location" for deliveries, but you can create two independent filters to have more control over the location filter for receipts and deliveries. You can set one or more locations per filter at the same time, so you can see a report of one or more warehouses



💡

These are "Relation" filters; you can create anyone you want to filter any relational field that exists in the models we linked to the spreadsheets (Locations Report and Move Analysis), you just have to select the field in each table that is linked to the model selected for the filter. 

​

Final result: 



Explanation:

  • I currently have 100 units in my warehouse
  • I will deliver 20 units on Sept 15  Then I will have 80 forecasted units
  • I will receive 10 units on Sep 22  Then I will have 90 forecasted units
  • I will receive 50 units on Oct 01  Then I will have 140 forecasted units


Aditional: Add conditional formating 

In order to identify easier:

  • Today's date in column A and B
  • Any pending recepits/deliveries in column C and D
  • Current Stock in E2
  • The dates when the forecasted quantities are less than or equal to 0



✅

Remember to add as many rows as needed to show all the days between the minimum date and maximum date

​

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