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odoo accounting v14 pos v15
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odoo accounting v14 pos v15
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Odoo 14 - Down Payments with multiple invoices/deductions

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Xavier Boes

Hello,

(running Odoo 14 enterprise)


We have following situation where we have a Sale Order for 5 items x 100€ = 500€.

We issue a down payment right after SO confirmation for the full amount (500€)


We deliver 2 out of 5 items and issue an invoice for those 2 items: 2x 100 = 200€.

When selecting "Deduct down payments", it automatically selects the FULL down payment (500€).


--> How can we adjust this to have 200€ on this invoice (thus a 0 invoice in total), and keep the remaining 300€ of down payment for a second invoice?

(manually adjusting the down payment on the first invoice from 500€ > 200€ does not work, it will not include a down payment on the second invoice even when selecting "deduct down payments")


Any tips? Suggestions?

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Xavier Boes
Autor

There is no such thing as the "Down Payments" section or "Add a Down Payment" wizard...

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Bhavin Patel
Best Answer

To adjust the down payment on the first invoice to match the actual amount of the invoice and keep the remaining down payment for a second invoice, you can follow these steps:

Open the invoice for the 2 delivered items.

In the "Payments" section, click on the "Register Payment" button.

In the "Register Payment" wizard, enter the amount of the down payment that should be applied to this invoice. In this case, it should be 200€.

Click on the "Validate" button to register the payment.

In the "Invoice" form view, you will see that the payment is now registered and the amount due is 0€.

When creating the second invoice for the remaining 3 items, select the "Deduct down payments" option as usual. The remaining 300€ of the down payment will be automatically applied to this invoice.

By following these steps, you should be able to adjust the down payment on the first invoice and keep the remaining down payment for a second invoice.

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Xavier Boes
Autor

Might this be different in v14 ?

When following your proposed steps:

1) The invoice for the 2 deliverd items (although due = 0), still shows the full down payment, which might led the customer to believe that he will receive money back from us (which is not the case)

But, more importantly:
2) The invoice for the remaining 3 items does not get a down payment line applied, this is just a regular invoice for 3 items

Bhavin Patel

Apologies for the confusion.

Open the invoice for the 2 delivered items.

In the "Payments" section, click on the "Register Payment" button.

In the "Register Payment" wizard, enter the amount of the down payment that should be applied to this invoice. In this case, it should be 200€.

In the "Down Payments" section, click on the "Add an item" button.

In the "Add a Down Payment" wizard, enter the remaining amount of the down payment that should be kept for the second invoice. In this case, it should be 300€.

Click on the "Save" button to add the down payment item.

Click on the "Validate" button to register the payment.

In the "Invoice" form view, you will see that the payment is now registered and the amount due is 0€. The down payment section will now show the remaining 300€ of the down payment.

When creating the second invoice for the remaining 3 items, select the "Deduct down payments" option as usual. The remaining 300€ of the down payment will be automatically applied to this invoice.

By following these steps, you should be able to adjust the down payment on the first invoice, keep the remaining down payment for a second invoice, and avoid confusion for the customer regarding the full down payment amount.

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Andrey Kolesnikov
Best Answer

There isn't a feature in Odoo to split a deposit/down payment across multiple invoices. You'd just use the full down payment towards the first invoice, making it into a credit memo instead, and then you can apply the credit memo to future invoices. 

You can manually change the dollar amount on a deposit on the SO, and manually add a second deposit line for the remaining quantity. 

We created a module to solve the partial deposit application issue, given that almost all of our clients use deposits and commonly have situations where a customer gets multiple shipments and needs to have the deposit applied towards multiple invoices. Here a guide on our customer deposit feature for Odoo, perhaps it can work for your needs and you can either work with us or use the guide as inspiration to rebuild this: https://steersman.works/a/81-advanced-sale-order-deposits

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Don Chau
Best Answer

When you create the down payment invoice, try to update the quantity to 5 instead of keeping it as 1. Amend the unit price too. 

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