I have been monitoring the purchase orders for My Company (San Francisco) and noticed that two purchase orders have a receipt status of "Not Received" but in a different color.
See below:
What do the different colors mean?
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The different colors are tied to the expected arrival date on the PO and the deadline on the receipt. Let's break down the screenshot of the two purchase orders.
Today is December 19th, 2023. The expected arrival date for P00020 is December 21st, 2023 -> the receipt status shown on the list view has a green background. It's on time!
The expected arrival date for P00016 was December 18th, 2023 -> the receipt status shown on the list view has a red background. It's late! However, if I were to update the expected arrival date on the purchase order to 12/29/2023, this would update the deadline on the receipt and change the colored background to green. Updating just the scheduled date does not change the background color!
After changing the expected arrival date on the purchase order:
Hi Andrea Martinez (amt), do you know if there is some background documentation about the colors? Like for delivery status and invoice status, I can't find the explanation for each state when it gets a different color.
For anyone else wondering what the status colors mean, here you go:
Receipt Status Colors:
Green: All items have been fully received, and there are no outstanding quantities.
Orange/Yellow: Partially received; some items are still pending delivery.
Red: Indicates the receipt is late. The expected arrival date for the products has passed, and items have not been fully received.
Blue: Ready to receive; the order is confirmed but no items have been received yet.
Billing Status Colors:
Green: Fully invoiced; all vendor bills associated with the PO have been processed.
Orange/Yellow: Partially invoiced; some bills have been received, but the PO is not fully billed.
Red: No bills have been received yet, but they are expected.
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