Hello
We have a customer inquiry on how to manage sub-accounts in Odoo accounting. It seems that this functionality is changed a lot between Odoo versions and the documentation is very hard to find. Does anyone have experience on this or have a location for up-to-date documentation.
The client is used on managing the expence accounts in Compaq system in the following manner:
500 - Expences
501 - Rent expences
501.1 Rent expences, We Work
501.1.1 Rent expences, We work office space
501.1.1.1 Rent expences, we work freelance workspace rent
501.1.1.2 Rent expences, we work fixed office rent, Coyoacan
501.1.1.3 Rent expences, we work fixed office rent, Centro
501.1.2 Rent expences, We work meeting rooms
501.1.2.1 Rent expences, We work meeting rooms hour-based, Coyoacan
501.1.2.2 Rent expences, We work meetingrooms hour-based, Centro
With traditional accounting it is rather easy to roll up the expences to higher level. Therefore for example the account 501.1 shows a total sum of all expences below it whereas "501.1.1 Rent expences, We work office space" shows only its sub-accounts.
Now the question: how on earth could one do this in Odoo? How can we create accounts where the expences should be recorded and have them to be rolled up to the higher level? Does Odoo even have this functionality?
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This question has been flagged
That structure they are used to is the old way like it was done in the mainframe computer time. Before relation databases became common.
In Odoo you have : Account type, Account group and Labels you can use for grouping in reports. You will need to modify the accounting reports. They only summarize on Account Type. And as mentioned above - analytic accounting might also add to analyze cost.
The thay can use whatever numbering they want.The code is just a text field.
I think it will be a big job to reconfigure and analyze what this company really need in accounting and reporting. But they need to step into a new computer world, and think differently. Good Luck!
The new accounting paradigm of Odoo starting with version 9.0 has removed account hierarchies. Such hierarchies are a matter of reporting and not of the structure of the chart of account. You should use tags instead to build reports according to your requirements.
Looking at your extremely fine-grained example, you may also want to consider the use of proper products and analytical accounts in order to keep the chart of accounts clean and lean.
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