Here’s a step-by-step guide on how to do it:

Register the Cash Out in the Point of Sale

• In an open Point of Sale session, make a cash out for the amount needed to pay for the service.
• Confirm the cash out without closing the POS session.

Create the Vendor Bill

• Open the Accounting application and go to the Vendor Bills journal.
• Create a new bill for the vendor or contact to whom you made the payment.
• Ensure the bill amount matches the exact amount of the cash out.
• In the Payment Reference field, enter the reason for the cash out to facilitate reconciliation later.

Close the POS Session

• Once sales for the day are complete, close the Point of Sale session.
• Verify that the cash out is reflected in the cash closing report.

Go back to the Accounting application and open the Cash Journal (linked to the corresponding POS session).

Reconcile the Cash Out with the Vendor Bill

• Locate the transaction corresponding to the cash out (this will appear as a negative amount).
• In the list of existing journal entries, find the vendor bill you created.
• Select it and validate the reconciliation.

Finally, if you check the vendor bill, you’ll see that it is now marked as Paid and the related journal entry corresponds to the cash out.

This process ensures that any cash payments made during the point-of-sale session are properly recorded in the accounting system.