Brazil

Introduction

With the Brazilian localization, sales taxes can be automatically computed and electronic invoices for goods (NF-e) and services (NFS-e) can be sent using AvaTax (Avalara) through API calls. Moreover, taxes for services can be configured.

For the goods and services tax computation and electronic invoicing process, you need to configure the contacts, company, products, and create an account in AvaTax which needs to be configured in the general settings.

For the services taxes, you can create and configure them from Odoo directly without computing them with AvaTax.

The localization also includes taxes and a chart of accounts template that can be modified if needed.

Configuration

Modules installation

Install the following modules to get all the features of the Brazilian localization:

Name	Technical name	Description
Brazilian - Accounting	l10n_br	Default fiscal localization package, which represents having the Generic Brazilian chart of accounts and Taxes, together with document types and identification types.
Brazil - Accounting Reports	l10n_br_reports	Accounting reports for Brazil.
AvaTax Brazil & AvaTax Brazil for Services	l10n_br_avatax & l10n_br_avatax_services	Goods and Services tax computation through Avalara.
Brazilian Accounting EDI & Brazilian Accounting EDI for services	l10n_br_edi & l10n_br_edi_services	Provides electronic invoicing for goods and services for Brazil through AvaTax.
Brazil Pix QR codes	l10n_br_pix	Implements Pix QR codes for Brazil.

Configure your company

To configure your company information, go to the Contacts app and search the name given to your company.

1. Select the Company option at the top of the page. Then, configure the following fields:

   • Name

   • Address: add City, State, Zip Code, Country

     • In the Street field, enter the street name, number, and any additional address information.

     • In the Street 2 field, enter the neighborhood.

   • Identification Number: CNPJ or CPF

   • Tax ID: associated with the identification type

   • IE: State registration

   • IM: Municipal registration

   • SUFRAMA code: Superintendence of the Manaus Free Trade Zone - add if applicable

   • Phone

   • Email

   

2. Configure the Fiscal Information within the Sales and Purchase tab:

   • Add the Fiscal Position for AvaTax Brazil.

   • Tax Regime: Federal Tax Regime

   • ICMS Taxpayer Type: indicates ICMS regime, Exempt status, or Non-Taxpayer

   • Main Activity Sector

   

3. Configure the following extra Fiscal Information if you are going to issue NFS-e:

   • Add the Fiscal Position for AvaTax Brazil.

   • COFINS Details: Taxable, Not Taxable, Taxable with rate 0%, Exempt, Suspended

   • PIS Details Taxable, Not Taxable, Taxable with rate 0%, Exempt, Suspended

   • CSLL Taxable If the company is subject to CSLL or not

   

4. Finally, upload a company logo and save the contact.

Note

If you are a simplified regime, you need to configure the ICMS rate under Accounting ‣ Configuration ‣ Settings ‣ Taxes ‣ AvaTax Brazil.

Configure AvaTax integration

Avalara AvaTax is a tax calculation and electronic invoicing provider that can be integrated in Odoo to automatically compute taxes by taking into account the company, contact (customer), product, and transaction information to retrieve the correct tax to be used and process the e-invoice afterward with the government.

Using this integration requires In-App-Purchases (IAPs) to compute the taxes and to send the electronic invoices. Whenever you compute taxes, send an electronic document (NF-e, NFS-e, etc), or perform any electronic flow (NF-e Cancellation, Correction letter, Invalidate invoice number range), an API call is made using credits from your IAP credits balance.

Note

• Odoo is a certified partner of Avalara Brazil.

• You can buy IAP credit on odoo.com.

Credential configuration

To activate AvaTax in Odoo, you need to create an account. To do so, go to Accounting ‣ Configuration ‣ Settings ‣ Taxes, and in the AvaTax Brazil section, add the administration email address to be used for the AvaTax portal in the AvaTax Portal Email, and then click on Create account.

Warning

When testing or creating a production AvaTax Portal Email integration in a sandbox or production database, use a real email address, as it is needed to log in to the Avalara Portal and set up the certificates, whether you want to test or use it on production.

There are two different Avalara Portals, one for testing and one for production:

• Sandbox: https://portal.sandbox.avalarabrasil.com.br/

• Production: https://portal.avalarabrasil.com.br/

When you create the account from Odoo, be sure to select the right environment. Moreover, the email used to open the account cannot be used to open another account. Save your API ID and API Key when you create the account from Odoo.

After you create the account from Odoo, you need to go to the Avalara Portal to set up your password:

1. Access the Avalara portal.

2. Click on Meu primeiro acesso.

3. Add the email address you used in Odoo to create the Avalara/AvaTax account, and then click Solicitar Senha.

4. You will receive an email with a token and a link to create your password. Click on this link and copy-paste the token to allocate your desired password.

Tip

You can start using AvaTax in Odoo for tax computation only without creating a password and accessing the Avalara portal in the Odoo database. However, in order to use the electronic invoice service, you must access the AvaTax portal and upload your certificate there.

Note

You can transfer API credentials. Use this only when you have already created an account in another Odoo instance and wish to reuse it.

A1 certificate upload

In order to issue electronic invoices, a certificate needs to be uploaded to the AvaTax portal.

The certificate will be synchronized with Odoo, as long as the external identifier number in the AvaTax portal matches - without special characters - with the CNPJ number, and the identification number (CNPJ) in Odoo matches with the CNPJ in AvaTax.

Important

To issue NFS-e, some cities require that you link the certificate within the City Portal system before issuing NFS-e from Odoo.

If you receive an error message from the city that says Your certificate is not linked to the user, that means this process needs to be done in the city portal.

Configure master data

Chart of accounts

The chart of accounts is installed by default as part of the data set included in the localization module. The accounts are mapped automatically in their corresponding taxes, and the default account payable and account receivable fields.

Note

The chart of accounts for Brazil is based on the SPED CoA, which gives a baseline of the accounts needed in Brazil.

You can add or delete accounts according to the company’s needs.

Journals

In Brazil, a series number is linked to a sequence number range for electronic invoices. The series number can be configured in Odoo on a sales journal from the Series field. If more than one series is needed, then a new sales journal will need to be created and a new series number assigned to it for each series needed.

The Use Documents field needs to be selected. When issuing electronic and non-electronic invoices, the Type field selects the document type used when creating the invoice. The Type field will only be displayed if the Use Documents field is selected on the journal.

Note

When creating the journal, ensure the field Dedicated Credit Note Sequence is unchecked, as in Brazil, sequences between invoices, credit notes, and debit notes are shared per series number, which means per journal.

Taxes

Taxes are automatically created when installing the Brazilian localization. Taxes are already configured, and some of them are used by Avalara when computing taxes on the sales order or invoice.

Taxes can be edited, or more taxes can be added. For example, some taxes used for services need to be manually added and configured, as the rate may differ depending on the city where you are offering the service.

Important

If you decide to do service taxes manually, you won’t be able to issue an NFS-e. To electronically send an NFS-e, you need to compute taxes using Avalara.

Warning

Do not delete taxes, as they are used for the AvaTax tax computation. If deleted, Odoo creates them again when used in an SO or invoice and computing taxes with AvaTax, but the account used to register the tax needs to be re-configured in the tax’s Definition tab, under the Distribution for invoices and Distribution for refunds sections.

See also

Taxes functional documentation

Products

To use the AvaTax integration on sale orders and invoices, first specify the following information on the product depending on its intended use:

E-Invoice for goods (NF-e)

• CEST Code: Code for products subject to ICMS tax substitution

• Mercosul NCM Code: Mercosur Common Nomenclature Product Code

• Source of Origin: Indicates the origin of the product, which can be foreign or domestic, among other possible options depending on the specific use case

• SPED Fiscal Product Type: Fiscal product type according to SPED list table

• Purpose of Use: Specify the intended purpose of use for this product

Note

Odoo automatically creates three products to be used for transportation costs associated with sales. These are named Freight, Insurance, and Other Costs. They are already configured, if more need to be created, duplicate and use the same configuration (configuration needed: Product Type Service, Transportation Cost Type Insurance, Freight, or Other Costs).

E-Invoice for services (NFS-e)

• Mercosul NCM Code: Mercosur Common Nomenclature Product Code

• Purpose of Use: Specify the intended purpose of use for this product

• Service Code Origin: City Service Code where the provider is registered

• Service Codes: City Service Code where the service will be provided, if no code is added, the Origin City Code will be used

• Labor Assignment: Defines if your services includes labor

Contacts

Before using the integration, specify the following information on the contact:

1. General information about the contact:

   • Select the Company option for a contact with a tax ID (CNPJ), or check Individual for a contact with a CPF.

   • Name

   • Address: add City, State, Zip Code, Country

     • In the Street field, enter the street, number, and any extra address information.

     • In the Street 2 field, enter the neighborhood.

   • Identification Number: CNPJ or CPF

   • Tax ID: associated with the identification type

   • IE: state tax identification number

   • IM: municipal tax identification number

   • SUFRAMA code: SUFRAMA registration number

   • Phone

   • Email

   

   Note

   The CPF, IE, IM, and SUFRAMA code fields are are hidden until the Country is set to Brazil.

2. Fiscal information about the contact under the Sales & Purchase tab:

   • Fiscal Position: add the AvaTax fiscal position to automatically compute taxes on sale orders and invoices automatically

   • Tax Regime: federal tax regime

   • ICMS Taxpayer Type: taxpayer type determines if the contact is within the ICMS regime, Exempt status, or Non-taxpayer

   • Main Activity Sector: list of main activity sectors of the contact

   

3. Configure the following extra Fiscal Information if you are going to issue NFS-e:

   • Add the Fiscal Position for AvaTax Brazil

   • COFINS Details: Taxable, Not Taxable, Taxable with rate 0%, Exempt, Suspended

   • PIS Details: Taxable, Not Taxable, Taxable with rate 0%, Exempt, Suspended

   • CSLL Taxable: If the company is subject to CSLL or not

   

Fiscal positions

To compute taxes and send electronic invoices on sale orders and invoices, both the Detect Automatically and the Use AvaTax API options need to be enabled in the Fiscal Position.

The Fiscal Position can be configured on the contact or selected when creating a sales order or an invoice.

Workflows

This section provides an overview of the actions that trigger API calls for tax computation, along with instructions on how to send electronic invoices for goods (NF-e) and services (NFS-e) for government validation.

Warning

Please note that each API call incurs a cost. Be mindful of the actions that trigger these calls to manage costs effectively.

Tax computation

Tax calculations on quotations and sales orders

Trigger an API call to calculate taxes on a quotation or sales order automatically with AvaTax in any of the following ways:

• Quotation confirmation

  Confirm a quotation into a sales order.

• Manual trigger

  Click on Compute Taxes Using AvaTax.

• Preview

  Click on the Preview button.

• Email a quotation / sales order

  Send a quotation or sales order to a customer via email.

• Online quotation access

  When a customer accesses the quotation online (via the portal view), the API call is triggered.

Tax calculations on invoices

Trigger an API call to calculate taxes on a customer invoice automatically with AvaTax in any of the following ways:

• Manual trigger

  Click on Compute Taxes Using AvaTax.

• Preview

  Click on the Preview button.

• Online invoice access

  When a customer accesses the invoice online (via the portal view), the API call is triggered.

Note

The Fiscal Position must be set to Automatic Tax Mapping (Avalara Brazil) for any of these actions to compute taxes automatically.

See also

Fiscal positions (tax and account mapping)

Electronic documents

Customer invoices

To process an electronic invoice for goods (NF-e) or services (NFS-e), the invoice needs to be confirmed and taxes need to be computed by Avalara. Once that step is done, click on the Send & Print button in the upper left corner. In the pop-up that appears, click on Process e-invoice and any of the other options - Download or Email. Finally, click on Send & Print to process the invoice with the government.

Before sending the electronic invoice for goods (NF-e) or services (NFS-e), some fields need to be filled out on the invoice:

• Customer, with all the customer information

• Payment Method: Brazil: how the invoice is planned to be paid

• Fiscal Position set as the Automatic Tax Mapping (Avalara Brazil)

• Document Type set as (55) Electronic Invoice (NF-e) or (SE) Electronic Service Invoice (NFS-e)

There are some other optional fields that depend on the nature of the transaction. These fields are not required, so no errors will appear from the government if these optional fields are not populated for most cases:

• Freight Model determines how the goods are planned to be transported - domestic

• Transporter Brazil determines who is doing the transportation

Note

All of the fields available on the invoice used to issue an electronic invoice are also available on the sales order, if needed. When creating the first invoice, the field Document Number is displayed, allocated as the first number to be used sequentially for subsequent invoices.

Credit notes

If a sales return needs to be registered, then a credit note can be created in Odoo to be sent to the government for validation.

Note

Credit notes are only available for electronic invoices for goods (NF-e).

See also

Issue a credit note

Debit Notes

If additional information needs to be included, or values need to be corrected that were not accurately provided in the original invoice, a debit note can be issued.

Note

Debit notes are only available for electronic invoices for goods (NF-e).

Only the products included in the original invoice can be part of the debit note. While changes can be made to the product’s unit price or quantity, products cannot be added to the debit note. The purpose of this document is only to declare the amount that you want to add to the original invoice for the same or fewer products.

See also

Issue a debit note

Invoice cancellation

It is possible to cancel an electronic invoice that was validated by the government.

Note

Check whether the electronic invoice is still within the cancellation deadline, which may vary according to the legislation of each state.

E-invoices for goods (NF-e)

Cancel an e-invoice for goods (NF-e) in Odoo by clicking Request Cancel and adding a cancellation Reason on the pop-up that appears. If you want to send this cancellation reason to the customer via email, activate the E-mail checkbox.

Note

This is an electronic cancellation, which means that Odoo will send a request to the government to cancel the NF-e, and it will then consume one IAP credit, as an API call occurs.

E-invoices for services (NFS-e)

Cancel an e-invoice for services (NFS-e) in Odoo by clicking Request Cancel. In this case, there is no electronic cancellation process, as not every city has this service available. The user needs to manually cancel this NFS-e on the city portal. Once that step is completed, they can request the cancellation in Odoo, which will cancel the invoice.

Correction letter

A correction letter can be created and linked to an electronic invoice for goods (NF-e) that was validated by the government.

This can be done in Odoo by clicking Correction Letter and adding a correction Reason on the pop-up that appears. To send this correction reason to a customer via email, activate the E-mail checkbox.

Note

Correction letters are only available for electronic invoices for goods (NF-e).

Invalidate invoice number range

A range of sequences that are assigned to sales journals can be invalidated with the government if they are not currently used, and will not be used in the future. To do so, navigate to the journal, and click the ⚙️ (gear) icon ‣ Invalidate Number Range (BR). On the Invalidate Number Range (BR) wizard, add the Initial Number and End Number of the range that should be canceled, and enter an invalidation Reason.

Note

Invalidate invoice number range documents are only available for electronic invoices for goods (NF-e).

Note

The log of the canceled numbers along with the XML file are recorded in the chatter of the journal.

Vendor bills

On the vendor bills side, when receiving an invoice from a supplier, you can encode the bill in Odoo by adding all the commercial information together with the same Brazilian specific information that is recorded on the customer invoices.

These Brazilian specific fields are:

• Payment Method: Brazil: how the invoice is planned to be paid

• Document Type: used by your vendor

• Document Number: the invoice number from your supplier

• Freight Model: NF-e specific how goods are planned to be transported - domestic

• Transporter Brazil: NF-e specific who is doing the transportation.