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[Odoo 18][Accounting] Inter company transactions.

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AccountingSF-ExpertsOdoo 18
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Pei Hua Tsai (pht)

Prerequisites

  1. The demonstration is based in Canada with two companies. The workflow can be applied across other countries. Please test the workflow.
  2. The demonstration is based on odoo 18.0. It should apply to other versions but the setting might look different.
  3. This way, we can reconcile the receivable (AR) in one company for another company's payable (AP)


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Workflow overview and expected result:
  1. Two companies are WW and FL.
  2. In company WW, the user creates an invoice for $10,000 to FL, Odoo automatically creates the vendor bill in FL for vendor WW.
  3. Vice versa, when FL invoice $2000 to WW, Odoo automatically creates the vendor bill in WW for vendor FL.
  4. In WW company, there is account receivable (AR) $20000 from FL and account payable (AP) $10000 to FL. Hence, we can reconcile the AR and AP so there is a $8000 AR balance.
  5. In FL, there is AR $2000 from WW and $10000 AP to WW. Hence, we can reconcile the AR, AP so there is a $8000 AP balance that FL has to pay WW.
Configuration:
  1. When selecting an FL company, check the ‘inter-company transactions’ and ‘generate bills and refunds’.
  2. Repeat step 1 when selecting WW company.
  3. In company WW, create an invoice to FL $10,000 in the red image below.
    Odoo automatically creates a bill in FL company with the vendor WW in the yellow image below.
  4. In company FL, create an invoice to WW at $10,000 in the red image below.
    Odoo automatically creates a bill in WW company with the vendor FL in the yellow image below.
  5. In WW, open journal items.
    Reconcile partner FL (counter company) $10000 receivable and $2000 payable.

    This is the result
  6. In FL, open journal items.
    Reconcile partner WW (counter company) $2000 receivable and $10000 payable.

    Choose to allow partials

    This is the result that in FL, there is still $8000 AP pending to paid to WW.
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