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How do I Make a Rental Product Generate Recurring Invoices | Odoo

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v15odoo16featuresQuickstartSF-ExpertsRental
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Adam Fadah (adfa)

Context:

1. We would like to rent a Storable Product so we can track the physical inventory that is rented to customers.

2. We would also like to generate recurring invoices while the product is rented out.

Problem:

1. In Odoo V15 + Odoo 16 the Rental application doesn't generate recurring invoices based on recurring periods.

2. We cannot make a Storable Product also Recurring.

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Adam Fadah (adfa)
Forfatter Bedste svar

Solution:

1. Create a Storable Product that can be Rented (this will be the actual physical product that you're renting out and tracking.)



2. Create a Service Product that is Recurring. This is going to be the Rental Subscription product that will generate recurring invoices for each period. Then input the Time-based pricing information.




Note: In Odoo V15 you have to select the Subscription Template and set the Sales Price.




3. Create a new Rental Order and add the Rented Physical Product (with zero Unit Price) and the Rental Subscription product. Choose the correct Recurrence Period.



4. When you Confirm the Rental Order it will create a Subscription that will create recurring Invoices for each period. You will also be able to track the rented physical product.



Note: There's no Recurrence field in Odoo V15, it will be dependent on the Subscription Template used on the Rental Subscription Product.



Thank you

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Sam ho
Bedste svar

Is this still the best approach for handling this process with the Odoo 18 Updates? 

We’re looking for an efficient way to manage long-term rental assets that function as fixed assets while integrating with inventory, rentals, and subscriptions  and see that Odoo has many options for these, but are unsure how to tie them together for an efficient workflow.

Key challenges:

  • Inventory as Fixed Assets – Needs proper depreciation tracking while staying visible for rental allocation.
  • Flexible Pricing & Order Writing – Most rentals are open-ended leases (subscriptions), but some are fixed-term rentals (daily/hourly). Pricing should be automated, like the subscription module, while allowing manual overrides.
  • Warehouse Picking & Serial Assignment – Serials should be assigned at delivery via barcode scanning, not at the order stage.
  • Condition-Based Tiers – Inventory needs to be tracked by wear level (e.g., Tier 1 = like new, Tier 3 = more worn) with the ability to move serials between tiers as they degrade.
  • Selling Used Rental Inventory – Some assets are eventually sold; need a way to track condition, adjust pricing, and transition serials from rental to resale.

The above mentioned process seems like it could help with part of this (although a bit complicated for everyday use), but still unclear how asset setup, management, and accounting would work within this. 

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Herbert Leberbauer
Bedste svar

Thank you! Also works in V17.

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