Company Name: APsystems

Location: The Netherlands

Industry: Renewable Energy Semiconductor Manufacturing

Company Size: 100+

Odoo Users: <30

Hosting Type: On-Premise

Apps: Sales, Purchase, Accounting, HelpDesk

APsystems is a leading manufacturer of renewable energy semiconductors. They specialize in creating and marketing state-of-the-art solar microinverter solutions and communication units. Their innovative product offerings, including online monitoring devices and software for both residential and commercial markets, have established them as a major player in the global solar photovoltaic industry. With headquarters in China and offices across Europe, Australia, and the Americas, APsystems has made remarkable strides since its inception in the US in 2010. To date, they have sold millions of units, producing over 3 TWh of renewable energy, and continue to lead the solar module-level power electronics segment. Despite their impressive growth, APsystems faced significant operational challenges.

Upon conducting a comprehensive analysis of APsystems' requirements, Itransition suggested the implementation of an Odoo-based solution. This recommendation was based on Odoo's strong out-of-the-box features, which enable automation and coordination across business units. Additionally, Odoo's flexibility permits extensive customization, ensuring that it can fulfil the unique needs of APsystems while adhering to budget and implementation timelines.

1. Sales Module: This module is crucial for managing product catalogs, price lists, invoice generation, and online order signatures. The delivery method feature was set up to automate shipping cost calculations, while a credit management feature was introduced to restrict sales and stock transfers based on client credit limits.
2. Master Sales Plan Module: This module, provided by Osis, enables comprehensive sales planning. Sales managers can plan by product, study supply via dashboards, and generate Excel-based sales forecasts, aiding in business development planning and forecasting.
3. Product Warranty Management Module: Developed by Axis Technolabs, this module tracks warranty periods and processes claims. Itransition customized it to handle paid warranty prolongation, connecting it with the manufacturing facility's product management system via API for real-time warranty data.
4. Purchasing Module: This module ensures managing all APsystem’s purchasing and other expenses such as rent, communal payments, and other business costs. Itransition set up an automated process of generating intercompany transactions for purchase orders so that the headquarters could get all the purchasing information.
5. HelpDesk Module: Customized to include dropdown fields for specific device numbers, this module streamlines the processing of warranty and replacement requests by providing all necessary product information upfront.
6. Accounting Module: Transitioning from Exact, Odoo's accounting features were configured to ensure data continuity. Financial data since 2014 was migrated, and a financial reports module was added to facilitate profit and loss reports, balance sheets, and cash flow statements.
7. Inventory Module: This module tracks order packaging, shipping dates, regular inventory counts, and manages stock information, enhancing warehouse management.

To ensure a smooth transition, Itransition provided 10 comprehensive training sessions, completed with feature demonstrations, recorded demos, and written user guides. Continuous ad-hoc support was also available to address any emerging questions or issues.

The Odoo-based BPM solution tailored for APsystems effectively unified distribution and manufacturing data, facilitating communication across all business units. This integration has brought a higher degree of unification to APsystems' operations and resource planning, ultimately accelerating business development.

Ultimately, the most significant change brought about by the Odoo solution is the unification of business processes, the alignment of global business units, and the fostering of accelerated development. Although measurable improvements are still forthcoming, the enhanced coordination and eased processes set a strong foundation for future growth.

Implementation Partner:

Copyright Notice

The images used in this blog post are the property of APsystems. All rights reserved.(https://emea.apsystems.com/)​