Office Manager - Buffalo, NY

1 W Seneca St.
Floor 26
Buffalo, NY 14203
United States
Administration

Join Odoo, a growing software company with a killer product,
a huge global community, as well as a fun and exciting work environment.

Apply Now! Recruitment Guidebook
Users of the Product

6,000,000

Company Growth

60% Year over year

Company Maturity

Profitable

We are currently searching for a highly motivated candidate to
join our team in Buffalo, NY!

What we expect

The Office Manager will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety. The Office Manager is responsible for developing streamlining administrative procedures, inventory control, office staff supervision, company events, team building, and helping the finance team.

Energetic professional who doesn't mind wearing multiple hats. Experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision. Well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people.

Our office culture / environment is very important for us, and we expect you to participate in it, foster and improve it!

Product Complexity
Personal Evolution
Autonomy
Customer Relationship
Quality of Product / Tools
Responsibilities
  • Clean kitchen

  • Empty dishwasher

  • Clean coffee machine

  • Receiving mail/boxes

  • Setting up furniture

  • Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands

  • Partner with HR to maintain office policies as necessary

  • Organize office operations and procedures
  • Perform review and analysis of special projects and keep the management properly informed

  • Preparing annual budget for the office, planning the expenditures, analyzing variances and carrying out necessary corrections that may arise

  • Participate actively in the planning and execution of company events, team building activities

  • Coordinate with IT department on all office equipment

  • Monitor and maintain office supplies inventory

  • Provide general support to visitors

  • Maintain a safe and secure working environment

Must Have
  • Proven office management, administrative or assistant experience
  • Knowledge of office management responsibilities, systems and procedures
  • Excellent time management skills and ability to multitask and prioritise work

  • Attention to detail and problem solving skills

  • Excellent written and verbal communication skills

  • Strong organizational and planning skills

  • Knowledge of accounting, data and administrative management practices and procedures

  • Knowledge of business and management principles

  • Computer skills and knowledge of office software packages

Nice to Have
  • Available immediately

  • Additional languages

  • Sociable and outgoing
  • Willing to learn constantly and work proactively
  • Prior experience at a fast-growing startup

What's great in the job?

  • Great team of very smart people in a friendly and open culture.
  • No silly tools to use, no rigid working hours.
  • No waste of time in enterprise processes, real responsibilities and autonomy.
  • Expand your knowledge of various business industries.
  • Real responsibilities and challenges in a fast evolving company.
The Odoo culture

Building a company we love.

READ
Who is your manager?

Being a team leader at Odoo.

READ
The founder's story

From 1 to 250 employees in a few years.

READ

What we offer.

Each employee has a chance to see the impact of his/her work. You can make a real contribution to the success of the company.

Several activities are often organized all over the year, such as weekly sports sessions, team building events, monthly drink, and much more!

Compensation & Perks

A full-time position
with an attractive salary package.

Exchange Program

Apply to a similar position
in a subsidiary of Odoo.

Our offices
Sponsored Events

Afterwork events, several team building activities

Trainings

12 days / year, including 6 of your choice,
for personal development.

Sport Activity

Play any sport with colleagues,
the bill is covered.

Eat & Drink

Fruit, coffee and snacks provided.