Community mailing list archives

community@mail.odoo.com

Re: Legal retention requirements for accounting data (was Re: Mexican localization)

by
Andi Becker
- 10/20/2016 11:56:19

On Thu, Oct 20, 2016 at 5:48 PM, Houssine BAKKALI <houssine.bakkali@gmail.com> wrote:
Again for example running the accounting is a legal obligation, you can do it by yourself or pay an account to do it. If you stop paying your account you can't argue that he still have to work for you because the company has the legal obligation of keeping its accounting made.

Right, but the accounting must hand over all non digital and digital data to the company and they have to be able to reconstruct and be able to work with that data like Karsten already described. For example our Accountant stores all data incl. the system it is running all the data ( easy to do in a dockerd surrounding.)

With Odoo EE or Odoo Saas The customer would get ONLY the database and that exactly is not enough and does not fulfill the legal requirements.

I mentioned it already further above that actually ONLY the accounting part is the problem and this is what gets checked. Depending on how you do the rest to hook it into the accounting it would be sufficient if only that part would be available even you have no more access to Odoo EE and Odoo Saas.

For all,
So don't go for the Enterprise at the first place if you think that some legal obligations won't be able to continue to be fullfil if for any reason you stop the Enterprise contract... If you have customers in that situation it means that you, as an consulting company, didn't make your job to properly advise the customer... But don't blame Odoo SA for that.. Odoo has choosen a business model based on the Entreprise licence... We may agree or not but this is the right of Odoo SA to do so and it's our right to go for the Enterprise or the Communty version + Community addons

Very well said, tis is exactly what we do too for those customers who still want to use Odoo Accounting at all as unfortunately it would also mean that they have to stay with Odoo 8 as in Odoo 9 there where major changes in the Accounting module and functionality got even stripped off and new added but closed for EE or Saas.

You said that you choose the second option which is definitely the best choice you can take while still having a one in all solution "Odoo".

All other options would be like Eric said already ending up in using another system which is than also from the software and module site available even after the contract had ended. Actually many do this - even WHMCS to name only one which is well known for Hosting companies (it does no accounting but invoicing etc.) or front accounting etc. All those fulfill the legal requirements as it is companies responsibility to store/backup their system/software and data to get the applications up and running again for checks if necessary.

The same responsibility is existing with Odoo S.A. EE or Saas Solution but here is the major problem that THEY denie their customers the access for the retention period and actually they won't be able to ensure that this will work for 30 years anyway. So if I would be Odoo S.A. I would simply get the accounting stuff in the community version so it is ensured that the responsibility of the company can be fulfilled as the accounting stuff does not get blocked and this will be the only part being checked by the authorities anyway.