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RE: Petty Cash and Cash Advance management

by
Bista Solutions US, Ray Carnes
- 12/09/2015 14:26:45
I disagree. But you can certainly have that perspective!

The workflow I suggested is in line with 'one' workflow for payments, rather than "do it this way for Vendors" and "do it this way for employees".

For the users I work with (could be very different from the ones you work with) I find it is easier when there is only ONE way of doing something.

Ray Carnes.

From: Oleg Kuryan
Sent: ‎12/‎9/‎2015 11:12 AM
To: Community
Subject: Re: Petty Cash and Cash Advance management

@Ray, @Mohamed, 

Thanks for response. Unfortunately, suggested solutions for advanced payment sounds more like workarounds because of limitations of Odoo.
For example, in Oracle "Submitting Cash Advance" and "Submitting Expense Report" are separate processes. Moreover, Cash Advance can be reconciled with Expense report. Look here

But I think for petty cash management standard functionality of cash register can be used. It is very similar. Read here

So the only question is about Cash Advance.

///

Best Regards,
Oleg Kuryan


Technical Director, XPANSA Group | ERP, BI, E-commerce, Data Mining and DMS consulting
Xpansa has developed first full Odoo Android App called mERP. Download at https://play.google.com/merp
/// site  : xpansa.com
/// mail  : oleg.kuryan@xpansa.com
/// phone : +375293358638
/// skype : kuryan.
oleg

On Wed, Dec 9, 2015 at 8:51 PM, Mohamed M. Hagag <mohamedhagag1981@gmail.com> wrote:

By default odoo supplier payments can be made to employees, no need to mark an employee's partner as a supplier to pay him.


The more logic is to use HR expenses to pay your employees' expenses like bus, taxi and food/meals.


BTW for meals you can pay them on payslips using salary rules, check the demo data or the available payroll modules, they include some good examples.


On 12/09/2015 07:32 PM, Ray Carnes wrote:
<blockquote cite="mid:566862d0.5348620a.fa799.ffffbd83@mx.google.com" type="cite">
This sounds like a just a payment.

Make your employees a supplier, process a payment normally.

When the expense is approved, you will only have to pay them the difference between the payment (estimate) and the expense (actual) because the first petty cash/cash advance payment will show as a credit on the second expense payment.

Ray Carnes

From: Oleg Kuryan
Sent: ‎12/‎9/‎2015 7:36 AM
To: Community
Subject: Petty Cash and Cash Advance management

Hello Everybody,

Need your help. 
I wonder if anybody knows about existing modules/functionality for Odoo 8 that is related to:
1) Petty Cash Management 

For example, company gives to their employees small amount  cash (it should be first transferred for banks) for some expenses that employee may have for company needs (transport, bus tickets, even food). 

2) Cash Advance
For example, if there is planned expense for some project, but some employee need to go and buy (for example laptop), company gives cash to him in advance. So he can safely buy goods without pending his money.

It seems that "Human Resources -> Expenses" (hr_expense module) functionality is related to this. But it assumes that expense is already done and you can prove it. Above points assumes that you are given money in advance without knowing real spent amount. Later you may need to prove that you have spent exactly this amount. 

odoo-code-search.com and googling doesn't give much info. 


///

Best Regards,
Oleg Kuryan


Technical Director, XPANSA Group | ERP, BI, E-commerce, Data Mining and DMS consulting
Xpansa has developed first full Odoo Android App called mERP. Download at https://play.google.com/merp
/// site  : xpansa.com
/// mail  : oleg.kuryan@xpansa.com
/// phone : +375293358638
/// skype : kuryan.
oleg

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