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What's the difference between inventory on hand and future inventory?

By
Els Van Vossel (evv)
on 6/24/14, 7:02 AM 1,303 views

I want to know my current stock and the sales want to know what they can sell. Are these concepts available in Odoo? 

This question has been included in the official documentation.
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Els Van Vossel (evv)

--Els Van Vossel (evv)--
2008
| 6 3 7
Belgium
--Els Van Vossel (evv)--

Author of some OpenERP / Odoo books

Els Van Vossel (evv)
On 6/24/14, 7:24 AM

The On Hand Inventory (or quantity on hand) is the quantity physically present in your warehouse.

The Forecasted Inventory (or future or virtual stock) is the actual quantity available, which is calculated according to the following formula: on hand inventory - outgoing + incoming. Virtual or forecasted stock is very useful because it shows what the salespeople can sell. If the forecasted stock is higher than the real stock, this means products will be coming in. If forecasted stock is smaller than on hand stock, certain products are reserved for other sales orders or work orders. 

Why these two concepts? 

It is clear that your forecasted inventory will decrease with each sale, but what about the on hand inventory?  If you have 10 products in your stock location and you sell one, your forecasted inventory will be 9, because there's one product less to sell.  However, the product is still physically present in your stock. The On Hand Inventory will remain at 10 until the product leaves your warehouse.  Depending on how many products still need to be shipped, your on hand inventory will usually be higher than your available inventory.

Of course, at some point in time on hand and forecasted quantity will synchronise when you receive and deliver all the orders that have been placed. But yet it is most likely that you want to offer more of a product then you have available, for instance in case of backorders or drop shipping, or that you might not want to sell the full quantity of a product, for instance if you want to use some of the products as samples. Whether you want to sell more than you have, or save some of what you have, these two concepts of On Hand and Forecasted Inventory can be very useful.

The Forecasted quantity is also used for Reordering Rules, meaning that such a rule takes into account the calculation of deliveries and receipts to come. To have Odoo generate stock replenishment proposals according to minimum / maximum stock for you, go to the menu Warehouse ‣ Configuration ‣ Reordering Rules (make sure Procurement is installed).

If the forecasted stock for the given location is lower than the minimum stock indicated in the rule, the system will automatically propose a procurement to increase the level of forecasted stock to the maximum level given in the rule.

In a reordering rule, when you indicate a warehouse, it suggests a stock location by default in that warehouse. You can change that default location when the scheduler completes.

Reporting

By default, in Product kanban view, the labels On hand and Forecasted show the stock figures for all stock locations where a product is stored. 

If you want to have more details about your future stock, go to the Product Variants menu and print the Stock Level Forecast, either by opening the product variant and selecting the option from the Print button, or from list view by selecting one or more product variants and selecting the option from the Print button. Odoo shows a graph of the changes in stock in the days to come, varying as a function of purchase orders, confirmed production and sales orders.

To check the value of your stock at date according to the on hand quantities, go to the menu Warehouse > Inventory Control > Current Inventory Valuation. This screen will show the current stock value for your locations, with the linked Purchase or Sales orders, if any. You can use the Group by options to change the grouping of the data. You can also display the data in Graph view.

Pie Chart grouped by Location and product

With extra info about the inventory value

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Asked: 6/24/14, 7:02 AM
Seen: 1303 times
Last updated: 3/16/15, 8:10 AM