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Receive multiple invoices against Purchase Order

Kevin Sawyer
on 2/11/14, 4:59 PM 5,098 views

We typically receive multiple supplier invoices per purchase order. When we click Receive Invoice a draft invoice is presented with every item on the PO. We remove the items that aren't on that particular invoice and validate. But then when we go in to the PO and click Receive Invoice to enter the next invoice, the invoice already entered appears. How can we use the Receive Invoice function from the PO to enter multiple invoices until all line items are accounted for?

Ray Carnes
On 2/11/14, 8:35 PM
  1. When you create the Purchase Order, set the Invoicing Control to Based on Purchase Order Lines

image description

  1. Then, navigate to:

Purchases --> Invoice Control --> On Purchase Order Lines

The list you will see is all of the uninvoiced Purchase Order lines. Select the lines to invoice, then from the More menu, select Create invoices

Our default invoicing control method was already set to "Based on Purchase Order Lines" which seemed intuitive. However, not getting to use the "Receive Invoice" action button on the Purchase Order but rather having to go to Invoice Control as you specified above was not intuitive. It would seem appropriate to have a way to use the "Receive Invoice" button and have the resulting draft invoice list any order lines not yet invoiced. Thanks again for your help.

Kevin Sawyer
on 2/11/14, 8:38 PM

The more intuitive way to do this, at least for our setup, is to use "Based on incoming shipments". You can create the invoice directly from the completed shipment and it will include only the items on the shipment.

Travis Waelbroeck
on 3/8/16, 1:36 PM

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Asked: 2/11/14, 4:59 PM
Seen: 5098 times
Last updated: 3/16/15, 8:10 AM