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In Purchasing, how to "auto send" a Purchase Order in the same way a RFQ is sent?

Landis Arnold
on 3/4/13, 5:10 PM 2,514 views

I just got a verbal quotation for products and therefore thought that I did not need to create a RFQ, that I could instead create a Purchase Order and Confirm from draft and therefore email (with email template and either doc or portal) the Purchase Order itself.

It seems that does not happen. What I found I can do is "print to pdf" and then manually attach the PDF to a message.

Could I not automate the Purchase Order emailing as I was expecting? Thanks for all coments

I agree, I also have the same question.

Mark Albrecht
on 5/24/13, 10:52 AM
Mark Albrecht
On 6/16/13, 9:56 PM

There seems to be quite a few questions about this same topic and from what I have found there is clear answer.

I have been looking into this Purchase workflow for sometime and can see there is a bit to do make it work into the existing workflow effectively and I do not believe it can be done from the database itself without making the end workflow less than perfect and may need a direction set by the core developer team.

One way I might suggest is to create a new state "PO Sent" that sits in between the "Purchase Order" and "Done" in the statusbar and for the workflow to match the "RFQ Sent". In the back end the purchase.py file will need to accomidate this.

In the email templates I can see some work has taken effect to make an automatic email to sent either a RFQ or PO depending on the status of the PO but from want I can see there may need to be a change to the core to allow "Optional report to print and attach" and "Report Filename" to accept a logical argument instead setting a single report.

I have seen a few "workflow" apps listed which may also be usable. Again, though, all that is really needed is a simple way to generate an Email to Vendor of a DRAFT PO to see that all my pricing is correct. I prefer this at times to asking for pricing.

Landis Arnold
on 11/6/13, 1:10 PM
Tomás Pascual
On 10/14/13, 7:05 PM

Some newss?

Shivang Khanna
On 3/6/14, 11:12 PM

you can try creating an RFQ for the same order with the price that you expect and then instead of sending the mail, click on confirm order straightaway, it gets added to incoming shipments. Please let me know if that works

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Asked: 3/4/13, 5:10 PM
Seen: 2514 times
Last updated: 3/16/15, 8:10 AM