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How to book invoices from last year when I start this year?

By
ton123
on 2/16/13, 10:00 AM 2,038 views

If a company starts with OpenERP there is a big chance there will be non paid invoices from the year before. How to book those invoices in the new started OpenERP administration?

I assume there are more possibilities with there pro's and con's.

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ton123

--ton123--
1418
| 5 6 9
Lisse, Netherlands
--ton123--
End-User. Installed 6.1.1 on a DS412+, DS211+ and DS113J Synology NAS. Reference installation on Ubuntu 12.04/Samsung Notebook. 12-03-2013 In production for Suppliers and Customers, adresbook. 7 small companies. Testing accounting, document management, import and export. Too much showstoppers I haven't fixed at this moment. 06-05-2013 little progress. Migration to v7 impossible because of missing Dutch localisation modules. What I see working is nice, so further testing and asking. Start testing products and warehouse. Happy with this forum and the community.
ton123
On 2/16/13, 10:23 AM

The first method I found out is the following solution. Book the invoices in the previous year.

This is easy to say but needs preparation via accounting/configuration/financial accounting/New company financial setup and then:

  1. Define periods fiscal year(s) with the previous fiscal year(s).
  2. Define periods within this fiscal year(s).

Make sure your invoice numbering system doesn't become a mess. You can manipulate your invoice numbering via settings/configuration/Sequences & Identifiers/Sequences for both salesantry and purchase entry.

When you book your invoices take care you use the right date and period. After this take care you set back your invoicenumbering to the right situation for bookings in your current year.

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michel Guénard

--michel Guénard--
1033
| 5 5 8
VIROFLAY, France
--michel Guénard--

VP operations & finance Social entrepreneur Certified Public Accountant Past Chief internal auditor

michel Guénard
On 2/16/13, 12:17 PM

I assume the said invoices have been booked in the accountig books for the previous year (whether OpenErp or any other accounting system) The accountig balances of the previous year will be imported into your OpenErp through the Opening balances journal. The debts from/to third parties will the be in the new system.

In case the said invoices have never been booked, then you may consider to record them in the first open period; you will need to declare an invoice date belonging to the period. This could be acceptable -as an exception - if the number of invoices or the global amount is of limited importance compared to the whole activities.

Thankx! Your assumption of booking in another system is ok. I think when booked through the opening balance journal the connection with the invoice is lost and it cannot be reconciled with the invoice. If I am wrong please give an example.Your last subparagraph is in my case not applicable.

ton123
on 2/16/13, 1:39 PM

Youe are right! the automatic connections with the individual invoices are lost. The reconcilialtion with bank statements is certainly - in my opinion - the way to make reference with the invoices. In terms of efficiency, it depends on how many third parties and invoices are concerned.

AD LIBITOM, michel Guénard
on 2/16/13, 4:25 PM

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Asked: 2/16/13, 10:00 AM
Seen: 2038 times
Last updated: 3/16/15, 8:10 AM