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Correcting wrong and erroneous Journal Entries without deleting them

By
Philipp Becker
on 9/30/15, 4:02 AM 829 views

I use

- odoo v8.0
- German SKR04
- double entry accounting
- half baked accounting knowledge

I would like to know the correct way of “undoing” mistakes in the Journals. In accounting, normally you would create another entry that just does the opposite of the first one.

Example: I sell products online. For some reason, I want to completely undo a booking without removing the entries. In a physical journal I must not cross out or alter existing lines in any way. Those existing lines in this case would look something like this:

#Entry
Debit
Credit
Comment
Entry 1
Receivables 11,90€
Income from product sales 10,00€
Liability from accrued taxes 1,90€

Invoice created and booked
Entry 2
Bank Account 11,90€
Receivables 11,90€
Payment received


But the account_cancel module eradicates these lines, instead of adding lines approximating these:

#Entry
Debit
Credit
Comment
Entry 1
Receivables 11,90€
Income from product sales 10,00€
Liability from accrued taxes 1,90€

Invoice created and booked
Entry 2
Bank Account 11,90€
Receivables 11,90€
Payment received
Entry 3
Receivables 11,90€
Bank Account 11,90€
Correction of Entry 2
Entry 4
Income from product sales 10,00€
Liability from accrued taxes 1,90€

Receivables 11,90€
Correction of Entry 1

While I feel that this should be correct, I do not know, whether I can book this way in odoo, whether it is the right way to go or what I am supposed to do.

What I absolutely know is, that the account_cancel module is not the right way to go, if you are a stickler to accounting rules. For deleting Test-Entries I can overlook that, but I have the feeling, there must be a “proper” way to do this.

Can anyone please help me to get it right?

1

Ermin Trevisan

--Ermin Trevisan--
3548
| 6 3 7
Walchwil, Switzerland
--Ermin Trevisan--


Ermin Trevisan
On 9/30/15, 5:05 AM

The proper and legally correct (according to german legal provisions) way to "undo" the transaction is to reverse it completely with appropriate text remarks, as you have already collected the payment in your bank account.

To "undo" entry 1 is to issue a corresponding credit note if your entry 1 comes from an invoice. If you posted entry 1 directly to the journal, then post the corresponding inverse entries. Then you have to repay the money to the customer and reconcile it with the credit note.

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Asked: 9/30/15, 4:02 AM
Seen: 829 times
Last updated: 10/1/15, 4:13 AM