Peha-Hagmann: When Two Become One
Company: peha-Hagmann GmbH
Location: Germany
Industry: Supplies and Equipment/ Logistics
Partner name: SAMSA-IT GmbH
Main Apps implemented: Purchase, Sale, Warehouse, Manufacturing, Contact, Accounting, webshop
Company Size: 10-50
Number of Users: 5
Hosting Type: Odoo.sh

Overview

Peha is a packaging specialist and online retailer offering a range of products for both B2B and B2C sectors. The company wanted to merge companies peha Hagmann GmbH and peha-bestgliders GmbH, which were previously run separately under one system. Working in collaboration with Odoo partner SAMSA-IT, peha’s Odoo solution was deployed over a five month period. Thanks to their Odoo solution, peha has managed to merge their two companies into one system and increase their customer satisfaction.

Key Challenges and Requirements

For more than 15 years, peha-Hagmann GmbH has been offering high-quality solutions in the field of organization and packaging of materials, furniture and moving logistics for the furniture trade and many special niche products. With commitment, perseverance and a strategy that provides the customer with great benefit, peha is attractive to both wholesalers and end customers. Well-known seating furniture manufacturers now optionally equip their sofa sets with the anti-slip pads from peha-Hagmann GmbH. The company peha-bestgliders GmbH is responsible for the private customer, the company peha Hagmann GmbH for industry and trade.

Until recently, the companies peha-Hagmann GmbH and bestgliders GmbH’s software systems were managed as two separate companies in one system. This brought about difficulties because everything had to be done twice; the stock-keeping, manual reconciliations and the pricing of goods. This also had an impact on accounting as it could only be calculated roughly.

The brand wanted to merge the two companies in one system so that there could be joint warehousing, automatic ordering, new, self-designable webshop presence and process-optimized workflows. Another key point for peha was it was extremely important to be able to transfer a large part of the legacy data into the new system.


Solution

After identifying the need for a new system, the search for the right software began. Peter Hagmann, the owner of peha-Hagmann, attended an Odoo Roadshow in November 2019. There he was introduced to Odoo and met with enthusiasm from Odoo Partner SAMSA-IT’s managing director Manuel Sauer. After further critical examination, Mr Hagmann decided to go in favor of SAMSA-IT as their implementation partner and Odoo as their software solution due to its modularity, adaptability and third party app capabilities.

During the implementation, the main focus became using an approach that used as much of Odoo standard as possible. Here, communication and understanding of peha’s previous business processes and new objectives were very important. For this reason SAMSA-IT took a significant amount of preparation time for this.

This preparation time consistently showed that "complicated" ideas can be implemented just as well with Odoo standard, one of the many third-party apps available in the Odoo app store or a clean, company-specific adaptation. A big advantage of this approach, in contrast to custom in-house developments, is low implementation and maintenance costs. Where special requirements call for customer-specific extensions, SAMSA-IT made this possible with suitable extension technologies. For peha’s Odoo solution, a healthy mix of standard functionalities, company-specific developments and third-party apps were used.

After the clarifications and preparations in June 2020, the implementation took place from mid-July to December 2020. The implementation time was five months. Despite the limitations given in 2020, the project was still able to continue thanks to modern video technology. The go-live took place successfully at the beginning of 2021. 

Results

As a company that is active in the supplies and equipment industry, one of the key Odoo apps for peha-Hagmann has been Manufacturing. There are many automations in Odoo, such as Reordering Rules, which automatically generate suggestions for reordering. This has been a real time saver for the company. Whilst the automation is great, peha also appreciates that Odoo also offers important manual intervention options, such as the ability to carry out manual ordering and adjust figures. Odoo also offers an automatic process for tricky requirements such as manufacturing your own products. This is particularly useful for bespoke offers.

One of the custom features implemented by the SAMSA-IT team is warehousing for two companies, with access to orders both manually and via the Odoo, Amazon and eBay webshops. Functions that were not available in Odoo standard could be purchased via Odoo’s app store. Specifically, solutions for extended requirements of Amazon and eBay. SAMSA-IT was able to round off the processes with additional company-specific apps.

One of the aspects peha-Hagmann most enjoys about their new system is that even in these current times, Odoo shows its strengths. Users are able to access data at any time on a multitude of devices: tablet, smartphone, laptop or desktop. Odoo provides an instant overview and immediate actions are also possible - worldwide. For peha-Hagmann, this is how flexible working looks today.

About peha-Hagmann GmbH
For more than 15 years, Peha has been offering a range of products for both B2B and B2C sectors. With creativity, a lot of effort, commitment, perseverance and a strategy that provides the customer with the greatest possible benefit, peha® is attractive to both wholesalers and end customers. Today, the little helpers are used all over the world and receive enthusiastic recognition! Well-known seating furniture manufacturers now optionally equip their sofa sets with the anti-slip pads from peha®. The company peha-bestgliders GmbH is responsible for the private customer, the company peha Hagmann GmbH for industry and trade.

About SAMSA-IT
SAMSA-IT GmbH is an Odoo Gold partner with a focus on the energy industry, services and trade. We specialize in corporations and enterprises with their specific requirements for security, data protection, reliability and scalability. We are experts in IT architecture and maintain an overview even in large heterogeneous system landscapes. In particular, with 13 years of experience, we also integrate SAP systems. We bring best-practice approaches to customer projects and drive innovation. Our specialty is linking business processes with the physical world via the Internet of Things (IoT).

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